Administration & Finance Policies

General

[For information regarding these policies, contact the Office of the President.]

Administration Policies

Human Resource Policies [For information regarding these policies, contact Human Resources.]

Material and Risk Management Policies [For information regarding these policies, contact Materiel Management.]

Printing Services Policies [For information regarding these policies, contact Printing Services.]

 

Finance Policies

Accounting and Financial Reporting [For information regarding these policies, contact Accounting and Financial Reporting.]

Budget Office [For information regarding these policies, contact the Budget Office.]

Cashiering and Student Accounts [For information regarding these policies, contact Cashiering and Student Accounts.]

Payroll [For information regarding these policies, contact Human Resources & Payroll.]

LancerCard Office [For information regarding these policies, contact the LancerCard Office.]

University Code of Ethics 1000

Description: The purpose of this statement/policy is to comply with the requirement for an ethics policy to be written by all agencies of the Commonwealth. This requirement is part of the Agency Risk Management and Internal Control Standards (ARMICS) implemented by the Virginia Department of Accounts.

Owner: Administration & Finance


University Policy Management 001

Description: Establishes rules and procedures for creating and updating university polices.

Owner: Administration & Finance


Longwood University Policy Template (Attachment 1) 001

Description: The template to use for all proposed policies.

Owner: Administration & Finance


Customer Information Security Program 1005

Description: The Gramm-Leach-Bliley Act (GLBA), administered by the Federal Trade Commission (FTC), requires financial institutions such as Longwood University to establish policies and procedures for the privacy and safeguarding of customer financial information. The FTC has ruled that higher education institutions complying with the Family Educational Rights and Privacy Act (FERPA) satisfy the privacy requirement of the GLBA, but not the safeguard requirement. In accordance with the safeguard component...

Owner: Administration & Finance


Distance Education Student Privacy 1016

Description: Longwood University recognizes the importance of compliance with Federal Requirement 4.8.2, a requirement which is enforced through the reaffirmation process conducted by the Southern Association of Colleges and Schools Commission on Colleges. Federal Requirement 4.8.2 states that universities that offer distance or correspondence education must have a written procedure for protecting the privacy of students enrolled in distance and correspondence education courses or programs...

Owner: Administration & Finance


Honorary Degree 2108

Description: The purpose of this policy is to establish the authority for the institution to grant honorary degrees.

Owner: Administration & Finance


Substantive Change Reporting Policy 2114

Description: Longwood University recognizes the importance of compliance with the Substantive Change for Accredited Institutions of the Commission on Colleges policy statement of the Southern Association of Colleges and Schools (SACSCOC, 2011), which requires the university to report all substantive changes accurately and in a timely manner to the Commission on Colleges (COC). This policy exists specifically to establish, clarify and communicate the requirement that all university changes deemed to be...

Owner: Administration & Finance


Documentation of Written Student Complaints 3411

Description: The purpose of this policy is to formalize the documentation of formal written student complaints.

Owner: Administration & Finance


Attendance 5204

Description: The policy applies to Classified employees and Administrative and Professional faculty only. Instructional faculty attendance is addressed in the Longwood Faculty Policies and Procedures Manual.

Owner: Administration & Finance


Foundation Funds Disbursement Policy 9301

Description: The purpose of this policy is to establish guidelines for determining accountable uses for Foundation funds.

Owner: Administration & Finance


Policies Governing the Relationship Between the Foundation and the University 9302

Description: The purpose of this policy is to define the relationship between the University and the Foundation.

Owner: Administration & Finance


Policy and Procedures Writing Guide (Attachment 2) 001

Description: A writing guide to follow for all proposed Longwood University policies.

Owner: Administration & Finance