Recruitment & Hiring Form I-9 For NEW Employees (Employment Eligibility Verification) Document

Description:

The U.S. government requires all employers to verify eligibility to work for each person they hire. As part of that process, your employer must get from you and keep on file an I-9 form.

For new employees, use instructions in attached file and use 18071 for the employer code.

New I-9 Form

Owner: Human Resources


Recruitment & Hiring Form I-9 Form for non-advertised positions (Adjunct Faculty, Non-Classified) or employees that do not physically work at Longwood University (Employment Eligibility Verification) Document

Description:

The U.S. government requires all employers to verify eligibility to work for each person they hire. As part of that process, your employer must get from you and keep on file an I-9 form.

For non-advertised positions, use instructions in attached file and use 18071 for the employer code.

New I-9 Form

Owner: Human Resources


Compensation - Payment Definitions Document

Description:

Assists in defining the different types of payments and describe the payment process.

Owner: Human Resources


Compensation - Payment Process Flowchart Document

Description:

Assists in defining the different types of payments and describe the payment process

Owner: Human Resources


Compensation - Compensation/Status Change Form Document

Description:

Used to pay current employees only.  For adjunct or part-time faculty, please also complete the Adjunct & Part-Time Faculty Certification of Credentials form found at http://go.longwood.edu/credentials.

 

Owner: Human Resources


Compensation - Honorarium Payment Request Document

Description:

The Honorarium Form is to be completed for non-employees only and is processed through Accounts Payable.  Recipients receive a 1099-Misc. at the end of the tax year.  Approved payments to employees are processed on the Compensation/Status Change Form.  This form is not to be used for Student Payments.

Owner: Human Resources


Compensation - Pay Action Worksheet Document

Description:

A PAW encourages agencies to assess applicable Pay Factors when considering classified or wage employee pay actions. PAWs provide a means of documenting resulting pay decisions.  The form should be completed and signed by the appropriate supervisor and Vice President and forwarded to Human Resources.

Owner: Human Resources


Compensation - Independent Contractor Evaluation Form Document

Description:

If the University already employs the person, do not use this form. (He/she cannot be paid as a contractor.) 

Intended to measure the extent of control the University may exercise over the worker. Generally, if there is a good deal of control over what the worker does and how the worker does the work, there is an employee relationship established. If there are few elements of control, an independent contractor (consultant) relationship may be appropriate.

Owner: Human Resources


Compensation - Independent Contractor Payment Request Document

Description:

You will also need a W-9 Form.

Owner: Human Resources


Compensation - W-9 Form Document

Description:

 Administrative & Professional Faculty: This document is needed with an Independent Contractor Payment Request.

Owner: Human Resources


Employee Performance Management - A/P Faculty Performance plan Document

Description:

Administrative & Professional Faculty: NOTE: The supervisor should meet with the employee and review the essential functions and responsibilities of the Administrative/Professional Faculty Position Description and each of the general performance expectations with the employee. Some general performance expectations and examples will not apply to all employees nor are they intended to be all-inclusive.

Owner: Human Resources


Employee Performance Management - A/P Faculty Additional Performance Goal Continuation Sheet Document

Description:

Administrative & Professional Faculty: Continuation Sheet A/P Faculty Performance Plan for Section 2: Performance Goals

Owner: Human Resources


Employee Performance Management - A/P Faculty Performance Review Document

Description:

Administrative & Professional Faculty: Administrative and Professional Faculty Performance Review

Owner: Human Resources


Employee Performance Management - Template for A/P Faculty Job Descriptions Document

Description:

Administrative & Professional Faculty: Template for Administrative & Professional Faculty Job Descriptions

Owner: Human Resources


Employee Performance Management - A/P Faculty Notice of Performance Improvement Document

Description:

Administrative & Professional Faculty: This form documents the need for improvement in an employee.

Owner: Human Resources


Employee Performance Management - Classified Performance Plan and Work Profile Document

Description:

Employee Performance Plan and Work Profile (EWP for classified employees)

Owner: Human Resources


Employee Performance Management - Classified Essential Job Requirements Document

Description:

Classified:  Defines Essential Job Requirements in position creation

Owner: Human Resources


Employee Performance Management - Classified Confidentiality Statement Form Document

Description:

Classified: Acknowledgement and understanding that employee may have access to proprietary or other confidential information business information belonging to Longwood University.

Owner: Human Resources


Employee Performance Management - Classified Employee Evaluation Form Document

Description:

Classified Employees: Employee Work Profile Performance Evaluation Template

Owner: Human Resources


Employee Performance Management - Classified Employee Self-Assessment Form Document

Description:

Classified Employee: Self-assessment of employee's responsibilities, other assignments, unit objectives, learning accomplishments and overall assessment.

Owner: Human Resources


Employee Performance Management- Classified Acknowledgement of Extraordinary Contribution Document

Description:

Classified Employee: This form documents and recognizes you for the extraordinary contribution you have made in the performance of your duties. 

Owner: Human Resources


Employee Performance Management - Classified Notice of Improvement Needed Document

Description:

Classified Employee: This form documents that you must make immediate improvement in the performance of your duties. Continued poor performance as described below may result in an overall “Below Contributor” rating on the annual performance evaluation conducted in this performance cycle. 

Owner: Human Resources


Employee Performance Management - Classified Probationary Progress Review Document

Description:

Classified Employee: Probationary Progress Review Form for Classified Employees

Owner: Human Resources


Employee Performance Management - Classified Interim Evaluation Form Document

Description:

Classified Employee: Evaluation form for Interim Classified Employees

or as Interim Evaluation Form (doc)

Owner: Human Resources


Employee Performance Management - Classified Instructions for Completing Employee Work Profile Document

Description:

Classified Employee: Instructions and terminology for the Employee Work Profile, a combination of the employee work description, performance plan, and evaluation assessment.  Partly at the beginning of the evaluation cycle to determine work plans and development needs.  Partly completed by the supervisor and reviewed with the employee at the end of the cycle.

Owner: Human Resources


Employee Performance Management - Classified Written Notice (Standards of Conduct) Document

Description:

Classified Employee: Disciplinary document providing written notice to classified employee relating to a specific offense.

Owner: Human Resources


Recruitment & Hiring - Recruitment Request Document

Description:

Request Human Resources to advertise a position

Owner: Human Resources


Recruitment & Hiring - Recruitment Request (pdf version) Document

Description:

Request Human Resources to advertise a position

Owner: Human Resources


Recruitment & Hiring - Hiring Report Document

Description:

Form to hire an employee.  For lecturers, clinical educators and visiting faculty, please also complete the Lecturer, Clinical Educator & Visiting Faculty Certification of Credentials form found at http://go.longwood.edu/credentials.

 

Owner: Human Resources


Recruitment & Hiring - Criminal History Record Request Form Document

Description:

Release form for potential hires to submit to a background check.

Owner: Human Resources


Recruitment & Hiring - Release of Information Form Document

Description:

Form for recruit grants Longwood University permission to contact your references and employers listed on your application/resume/vita.

Owner: Human Resources


Recruitment & Hiring - Selective Service Form Document

Description:

Recruited male candidate states that they have registered for Selective Service Pursuant to Section 2.1 – 32.1 of the Code of Virginia.

Owner: Human Resources


Recruitment & Hiring - EEO Data Collection Form (faculty) Document

Description:

Recruit form returned directly to Human Resources. Universities that receive federal funds are required to collect data regarding applications for positions to ensure that our programs are administered in a non-discriminatory manner. The Rehabilitation Act of 1973 and the Vietnam Era Veterans Readjustment Assistance Act of 1974 also require that disabled individuals, disabled veterans, and/or veterans of the Vietnam Era be given the opportunity to voluntarily self-identify…

Owner: Human Resources


Recruitment & Hiring - Advertising Cost Worksheet Document

Description:

The worksheet shows average pricing for a single job listing; actual cost may vary.

Owner: Human Resources


Recruitment & Hiring - Virginia Tax Withholding Form

Description:

FORM VA-4 Commonwealth of Virginia Department of Taxation Personal Exemption Worksheet

Owner: Human Resources


Recruitment & Hiring - Federal Tax Withholding Form

Description:

Form W-4 (2016) Purpose: Complete Form W-4 so that your employer can withhold the correct federal income tax from your pay. Consider completing a new Form W-4 each year and when your personal or financial situation changes.

Owner: Human Resources


Recruitment & Hiring - Foreign National Data Form Document

Description:

New Hire Foreign Nationals please complete the following form for tax purposes relating to VISA, green card and citizenship status.

Owner: Human Resources


Employee Separation - Separation Request Document

Description:

Note: The Separation Request form (& resignation letter, if applicable) must be received in Human Resources before or on the employee's last day of employment.

Owner: Human Resources


Employee Separation - Separating Employee Checklist Document

Description:

Note: Employee Checklist should be received in Human Resources on the day of separation or shortly after.

Owner: Human Resources


Benefits - Workers Compensation Information Sheet for Employees Document

Description:

If you suffered a minor injury at work, you should file a claim with the Commission within the time limits stated below if your injury requires additional medical treatment or results in time loss from work.

Owner: Human Resources


Benefits - Accident/Incident Investigation Form Document

Description:

Related to: Incident Form Instructions (pdf)

Be detailed for those not familiar with situation or processes..

This file, depending on your web browser and PDF reader configuration, may not appear editable.  Right click on the link to the form and choose the closest variation to "Save As" that is provided, then choose where to save the file on your computer to open, then use Adobe Acrobat Reader.

Owner: Human Resources


Benefits - Incident Investigation Form Instructions Document

Description:

Tied to: Benefits - Incident Investigation Form

Incidents must be reported so that medical attention can be provided and corrective actions taken. Must be filled out and sent to the Environmental, Health Safety and Emergency Management Office.

Owner: Human Resources


Benefits - Comprehensive Fee Waiver Form Document

Description:

This form must be completed and forwarded to the Longwood Human Resources Department for any spouse/unmarried dependent child eligible for benefits as defined in the Longwood University policy 5211 to have the comprehensive fee waived.

Owner: Human Resources


Benefits - Salary Reduction Agreement

Description:

Use this form if you wish to direct your Employer to reduce your compensation and direct this compensation to become an elective deferral under your Employer’s 403(b) Program, or if you want to change your existing Salary Reduction Agreement. This Agreement is between you and your Employer.

Owner: Human Resources


Employee Related - Address Change Form

Description:

Inform Human Resources of an employee's change of address / phone number.

Owner: Human Resources


Employee Related - Permission Request for External Employment Document

Description:

This form is to be completed and signed by the person requesting permission to secure outside employment. Then forward this form to supervisor for signature. Send completed form to Human Resources.

Owner: Human Resources


Leave Reports - Classified Leave Reporting - TAL System

Description:

Classified Leave Reporting Instructions: Classified Leave Reporting TAL Instructions (doc) version: 6/22/2016

Owner: Human Resources


Leave Reports - Administrative and Professional Faculty

Description:

To access A/P leave reporting, visit my.longowod.edu and login with your LancerNet ID and password.

Click on the Employee Resources tab at the top.  In the myLongwood Services group, expand the folder titled Banner Self-Service, then expand the Employee folder.  Click on Leave Report.  Select relevant pay period and hit "Leave Report" to enter time.  Use Next for each page, then "Submit for approval".

Owner: Human Resources


Payroll - Virginia State VA-4 Tax Form for Changing Deductions

Description:

Use this form to notify your employer whether you are subject to Virginia income tax withholding and how many exemptions you are allowed to claim. You must file this form with your employer when your employment begins. If you do not file this form, your employer must withhold Virginia income tax as if you had no exemptions.

Owner: Human Resources


Payroll - Federal Form W-4 (2017) Withholding & Exemptions

Description:

Complete Form W-4 so that your employer can withhold the correct federal income tax from your pay. Consider completing a new Form W-4 each year and when your personal or financial situation changes

Owner: Human Resources


Payroll - Direct Deposit Form

Description:

You wish to have your employer deposit your net pay and/or travel reimbursements and/or a fixed amount(s) each payday directly to your banking account(s) as indicated.

Also See: Direct Deposit Frequently Asked Questions

Owner: Human Resources


Payroll - IRS Forms and Publications

Description:

Use the site's Forms & Publications Search to quickly find and download current forms, instructions and publications.

Owner: Human Resources


Payroll - Virginia Department of Taxation Forms and Publications

Description:

Search for Virginia Department of Taxation forms and publications.

Owner: Human Resources


Benefits - Faculty/Staff Request for Tuition Reimbursement Document

Description:

This form is for a request for tuition reimbursement for graduate level courses taken at another institution and not a guarantee for payment. It is the employee’s responsibility to pay for the cost of tuition and other fees in advance.

Owner: Human Resources


Classification - Pay Action Worksheet Document

Description:

A PAW encourages agencies to assess applicable Pay Factors when considering classified or wage employee pay actions. PAWs provide a means of documenting resulting pay decisions.  The form should be completed and signed by the appropriate supervisor and Vice President and forwarded to Human Resources.

Owner: Human Resources


Compensation - Compensation Status Change Request Document

Description:

Owner: Human Resources


Classification - New Position Classification/Reclassification of a Vacant Position Document

Description:

New Position Classification or Reclassification of a Vacant Position

Owner: Human Resources


Student Employment Data Sheet Document

Description:

Gathers biographical information about the prospective student employee. Note: Student Employment Data Sheet may be optional for some campus positions

Owner: Human Resources


Student Employee Security Awareness Agreement Form Document

Description:

Brochure and form for student workers to raise awareness of information security concerns.

Owner: Human Resources


Employment / Payroll Authorization Form (Fall & Spring) Document

Description:

Biographical information gathering and signing acknowledgement of such policies as FERPA data protection relating to employment in the Fall & Spring semesters.

Owner: Human Resources


Student - Employment/Payroll Authorization Form (Summer) Document

Description:

Biographical information gathering and signing acknowledgement of such policies as FERPA data protection relating to employment in the Summer semesters.

Owner: Human Resources


Student - M-274 Handbook - Instructions for Completing Form I-9 Document

Description:

Form I-9 helps employers to verify individuals who are authorized to work in the United States. You, as an employer, must complete a Form I-9 for every new employee you hire.

Owner: Human Resources


Student - Direct Deposit Authorization Document

Description:

Authorization to have your employer directly deposit your pay into your bank.

Owner: Human Resources


Student Salary & Payroll - Academic Year Earnings Chart Document

Description:

Chart of the limit a student can earn in a semester based on their rate of pay.

Owner: Human Resources


Student - Separation Form Document

Description:

Separate from student employment.

Owner: Human Resources


Student Supervisors- Position Announcement Document

Description:

Job description for a new position.

Owner: Human Resources


Student Employee Job Performance Evaluation Form Document

Description:

The purpose of the Student Employee Performance Evaluation is to facilitate communication between the student employee and the supervisor; it is designed to provide constructive feedback to the student employee on work performance, thus maximizing the employment experience for both the student and the department.

Owner: Human Resources


Student Special Payment Request Document

Description:

This form must be approved before work begins!

Request payment for a student employee on a one-time basis.

Owner: Human Resources


Holiday/Recognition Worked Hours Earnings Record (A/P) Document

Description:

Longwood University Holiday/Recognition Worked Hours Earnings Record form is for supervisors of A/P employees only and is used when the supervisor of an A/P employee grants leave time to that employee based on extra time worked by that employee that can be used for a period of one year.  Should be returned to Human Resources office at hr@longwood.edu

Owner: Human Resources


Instructional Faculty Leave Reports Document

Description:

Instructional Faculty Leave Reports

Owner: Human Resources


Telework Agreement Document

Description:

Outlines the terms of telework and fields an employee needs to complete to work remotely. 

Owner: Human Resources