The purpose of this policy is to provide guidelines for Longwood University to collect all debts owed to it by its employees.
The university has the right under Virginia law to withhold such debts from an employee's pay. Section 2.2-4800 et seq. of the Code of Virginia gives the university the authority to enforce this policy. Section 40.1-2.1 of the Code exempts State agencies from Title 40.1 provisions, including 40.1-29, which restricts withholding of employee wages or salaries.
Debts: An amount or value owed to the university by the employee.
Employee: Any person employed in any capacity by the university, including part-time and full-time instructional faculty, administrative and professional faculty, classified, wage, students, and any other individual receiving remuneration for services performed in an employment relationship with the university.
Withhold: A deduction from the amount of salary, wages, or leave payout amounts normally paid by the university to the employee.
This policy applies to all university employees. All debts owed to the university by employees are covered by the terms of this policy.
It is the policy of the university to collect all debts owed to it by its employees. Such debts may include, but are not limited to the following:
Under normal circumstances, all employee debts to the institution should be paid within thirty (30) calendar days of issuance of the bill. If an employee does not pay their bill by the due date, the amount owed will be deducted from their paycheck.
Revised and approved by the Board of Visitors, September 7, 2002.
Revised and approved by the Board of Visitors, September 14, 2012.