Policies & Procedures

I. PURPOSE

The purpose of this policy is to outline motor vehicle parking and traffic regulations enforced by the Longwood University Police Department.

II. POLICY

Registration:

1. Scope: Faculty, staff, commuter students, and resident students (note Freshman Car Policy) are permitted to have vehicles on campus. The University, however, cannot guarantee a parking space on campus, nor is it liable for damages to or losses from any vehicle parked on the campus. The University has a 24/7 parking policy in that all vehicles must remain in their decal zone throughout the year. Other parking restrictions may be imposed for appropriate special events, activities, and conditions.
2. Parking Allocation: On-campus parking allocation will be Faculty/Staff, Commuter, and Residential. Additional descriptions as to exact identification and locations of these parking areas will be provided on the Longwood Police Department, Office of Parking Services web site as well as in a booklet provided to all who purchase parking decals.
3. Registration Requirement: Vehicles utilizing campus parking facilities must be registered and display the appropriate permit. All outstanding parking citations must be paid prior to vehicle registration. Since parking regulations are enforced year round; vehicles should be registered prior to the start of the semester.
4. Number of Vehicles: Faculty and staff members will be issued hanging tags. These permits are transferable to other family vehicles. Only one (1) registered vehicle per permit may be present on campus at any time.
5. Motorcycles: Motorcycles have the same status as automobiles. Owners must abide by the same guidelines concerning registration, parking, and operation on campus.
6. Decals:
   - Decals are to be displayed on the vehicle's left rear window.
   - Decals must be secured with their own adhesive. Scotch tape, etc. may not be used.
   - Student decals are non-transferable to other vehicles. Additional vehicles must have their own decals.
   - Hanging tags must be displayed per instructions.
   - Students and employees should report any changes to vehicle registration information to the Parking Services Manager as soon as possible (e.g. tag number change, residence change, or new car) .
7. Guest's Vehicle: To register a guest's vehicle during business hours, you must come to the Parking Services Office to obtain a guest permit. After business hours go to the Longwood University Police Department for such assistance.

Parking:

1. Daily Parking Zones: The University has a 24/7 parking policy in effect. All vehicles must park in their specific decal zone 24 hours a day.
2. External Law: Town, county, and state laws must be observed when parking on the Longwood University campus.
3. Parking Prohibitions: Parking in fire zones, loading zones, and areas where the curbs are painted yellow is strictly prohibited.
4. Town Streets: Parking on the Town of Farmville streets is at the driver's risk. University parking decals do not authorize parking in the Town of Farmville "Resident Only" parking areas. The Farmville Police patrol these areas and will issue town citations if violations are observed.
5. Visitor Parking: A limited number of two hour visitor parking spaces are available on campus. Students, faculty, and staff of the University may not use these spaces at any time, as they are not considered visitors to the campus. Visitor parking spaces are designated at the Craft Lot for use by PROSPECTIVE STUDENTS AND UNIVERSITY VISITORS ONLY.
6. Guest Parking: If a guest is to be on campus anytime, they must display a guest parking permit. Failure to register a guest's vehicle is not grounds for citation appeal.
7. Loading/Unloading Limitations: Loading/unloading locations have been designated throughout the campus. Parking in these areas is limited to ten minutes WITH the use of hazard lights.
8. Handicapped Parking: Persons requiring use of handicapped spaces on campus and/or Town of Farmville streets must display a permit from the Division of Motor Vehicles. Temporary (7 day) medical permits may be obtained from the Longwood University Office of Disability Services.
9. Exceptions for Freshman: Freshmen are permitted to have vehicles on campus by written permission only. Contact the Parking Services Manager for details.
10. Brock Commons Garage: Student use of the Brock Commons Garage is restricted at all times. Students will NOT be allowed to park in the garage regardless of time of day, or day of the week.

Parking Violations:

1. Responsibility for Enforcement: The Parking Services Office/Longwood University Police Department is charged with the enforcement of all parking regulations.
2. Parking Citations: Parking citations for unregistered or improperly parked vehicles will be issued year round, whenever the University is open, regardless if classes are in session or not.
3. Payment: Parking citations must be paid or appealed within five full working days (Monday-Friday) excluding holidays.
   - Timeliness: Drivers are expected to pay fines in a timely fashion. Unpaid fines may be transmitted to the Virginia Department of Revenue and/or to a collection agency. A hold will be placed on the records of any student when he or she has unpaid fines. If the vehicle appears on campus after suspension of privileges, the vehicle may be towed, a $50.00 fine may be assessed, and/or disciplinary action may be taken. Seniors will have a hold placed on their records prior to graduation unless ALL fines have been paid. Flagrant disregard of the parking regulations may result in revocation of parking privileges.
   - Multiple Unpaid Citations: If a driver accumulates three or more unpaid parking citations, the driver's vehicle may be towed at the owner's expense.
   - Parking Suspensions: If a driver accumulates five (5) tickets in one semester, his or her privilege to park on campus may be suspended. Suspension will be for the remainder of the current semester and all of the next. There will be no refunding of unused parking permit balances in these instances. The Parking Appeals Committee will hear appeals for these suspensions.

Parking Citation Appeals Committee:

1. Role: The purpose of the Parking Citation Appeals Committee is to review all appealed parking citations and render a final decision. It will also review any appeals for the reinstatement of suspended parking privileges.
2. Appeal Form: An appeal for each citation issued must be submitted in writing on an "appeals form" within five working days of the date on the citation or the right to appeal is forfeited. If appeal is denied, payment will be due upon receipt of notification letter. Appeal forms are available on the myLongwood site at Automobile Registration under the Student Life tab, in the Parking Services Office in Graham, and at Dispatch in the Dorrill Dining Hall.
3. Rationale for Appeal: An appeal is based on extenuating circumstances and should not be filed if an individual has clearly failed to observe the University parking rules and regulations.
4. Decisions: Appeals are decided in one of the following ways: appeal denied; appeal accepted; and appeal denied, fee reduced. Students must contact the Parking Services Office for information and deadlines for submitting an appeal.

Resident Freshman Motor Vehicle Policy: Freshmen living in residence halls will not be permitted to bring motor vehicles to campus OR to Farmville and vicinity. Upperclass students are not permitted to register cars for freshmen. Students who bring unauthorized motor vehicles to campus or to Farmville and vicinity are subject to sanction under Longwood University's conduct standards. Requests for exceptions to this policy should be made to the Parking Services Manager. Freshmen students will lose their parking rights if three or more citations are issued to their vehicle. Permit fees will NOT be refunded.

Inclement Weather Parking Policy: During times when snowfall or ice accumulation is predicted for the Farmville area, parking will be restricted from the campus streets and commuter and Faculty/Staff lots so that the removal process can be completed. Students will be contacted by an email announcement when this policy is in effect.

Revised and approved by the Board of Visitors, December 2, 2011.
Revised and approved by the Board of Visitors, September 7, 2002.
Revised and approved by the Board of Visitors, March 19,2004.
Revised and approved by the Board of Visitors, June 15, 2005.
Revised and approved by the Board of Visitors, December 7, 2012.