Policies & Procedures

Event Decor and Signage Guidelines

To ensure the beauty and safety of our campus spaces, please adhere to the following guidelines when decorating for your event.

Approved Mounting Materials:

• Painter's Tape Only: All decorations and signage must be affixed using painter's tape.
• Tape Availability: Ensure you have painter's tape purchased ahead of your event for your decorating needs. 
• Prohibited Materials: Tacks, push pins, nails, screws, sticky tack, Command Strips©, or any other adhesives are strictly prohibited.

Space Restrictions:

• Assigned Spaces: Decorations and signage must be confined to your designated event space(s).
• Approval for Additional Spaces: Any decorations or signage outside your assigned area, including lobbies, doorways, hallways, lawns, and building exteriors, require prior approval from University Events and Ceremonies (UEC).
• Removal of Unapproved Items: Unapproved decorations or signage will be removed and discarded.

Prohibited Decor Items:

• Safety Hazards: Open flames, pyrotechnics, smoke machines, and helium-filled balloons (indoors) are not permitted.
• Venue Preservation: Glitter (including on costumes), confetti, rice/birdseed (weddings), paper lanterns, glow sticks, and Silly String© are prohibited.
• Ceiling and Fixture Restrictions: No items may be hung from ceilings, fire sprinklers, or overhead fixtures.
• Emergency Access: Items must not obstruct emergency exit signs or fire alarms.
• Glitter: Use of glitter will result in a minimum $500 supplemental cleaning charge.
• Helium Balloons: Helium-filled balloons are not permitted in any indoor facility on campus. Non-helium balloons are permitted.

Signage Guidelines:

• Interior Signage: All event signs must be approved 14 days prior to the event and affixed using painter's tape only.
• Advertising Materials: Event flyers and posters (including lawn signs) must follow the guidelines of and be approved by Upchurch University Center while adhering to University branding and aesthetic standards.
• Directional Signage: General interior/exterior signage will be provided at the discretion of UEC to assist guests with wayfinding.

Please discuss any questionable items with UEC staff before your event to avoid post-event fees.

Failure to comply with these guidelines may result in fees and restrictions on future venue use, including the cancellation of existing bookings.