Description:
Tracking form for transfers of equipment or property to another department.
Owner: Materiel Management & Purchasing
Description:
Form to surplus or trade in equipment.
Owner: Materiel Management & Purchasing
Description:
Company information collection for Ad Hoc Vendor additions.
Owner: Materiel Management & Purchasing
Description:
Take immediate action if required to protect personal safety or property. Other emergencies, seek competition to the extent practicable. Requires written determination signed in advance by the Vice President for Administration and Finance.
Owner: Materiel Management & Purchasing
Description:
Previously owned and used, offered for sale "where is, as is," does not include demonstration or factory rebuilt items marketed through distribution outlets, may be negotiated for up to the purchaser's delegated authority. Competition not required.
Owner: Materiel Management & Purchasing
Description:
All requests for sole source purchases must meet the criteria established under the Virginia Public Procurement Act, § 2.2-4303(E). The agency head or designee, must sign the Sole Source Procurement Approval Request forms. This form is for non-technology related requests.
Owner: Materiel Management & Purchasing
Description:
All requests for sole source purchases must meet the criteria established under the Virginia Public Procurement Act, § 2.2-4303(E). The agency head or designee, must sign the Sole Source Procurement Approval Request forms. This form is to apply to technology requests.
Owner: Materiel Management & Purchasing
Description:
This memorandum must be filled out by the purchasing agency and addresses in a direct and concise manner the following four points (by number and in order):
Owner: Materiel Management & Purchasing
Description:
Gathers information related to a sole source eVA purchase.
Filled in conjunction with Sole Source Memorandum
Owner: Materiel Management & Purchasing
Description:
Registering complaints about an eVA vendor.
Owner: Materiel Management & Purchasing
Description:
If you had an accident in a University vehicle or rental car, while on University business, please fill out this form and see the Risk Management FAQ page.
Owner: Materiel Management & Purchasing
Description:
Requests a new account for eVA.
Owner: Materiel Management & Purchasing
Description:
Listing of acceptable uses for eVA and acknowledgement form.
Owner: Materiel Management & Purchasing
Description:
eVA, the Commonwealth of Virginia’s electronic procurement solution, was procured pursuant to a contract that requires the Commonwealth to protect certain information as confidential and proprietary property of American Management Systems, Inc. (AMS). Therefore, the Commonwealth must be assured that all parties to which it provides access to AMS confidential and proprietary information acknowledge their responsibility to undertake its protection on behalf of the Commonwealth.
Owner: Materiel Management & Purchasing
Description:
Budget Code & eVA Approval Paths
Owner: Materiel Management & Purchasing
Description:
Commonwealth of Virginia Corporate Purchasing Card Request
Owner: Materiel Management & Purchasing
Description:
Acknowledging receipt of a Bank of America VISA Corporate Purchasing Card. As a Cardholder, you agree to comply with the listed terms and conditions regarding use of the Card.
Owner: Materiel Management & Purchasing
Description:
Request form to change spending limit on Bank of America VISA card.
Owner: Materiel Management & Purchasing
Description:
Request form to increase single transaction limit on BOA VISA.
Owner: Materiel Management & Purchasing
Description:
Form used when damage occurs to a state-owned or rented vehicle on state business.
Owner: Materiel Management & Purchasing
Description:
Complete this form to report any non-auto related incident resulting in potential bodily injury, property damage and/or loss or theft of State or University property.
Owner: Materiel Management & Purchasing
Description:
The purpose of this Letter of Understanding is to set forth the provisions under which students of Longwood University (LU) will perform an experiential learning project...
Owner: Materiel Management & Purchasing
Description:
The purpose of this memorandum is to inform participants of certain risks and responsibilities that they will be assuming as a participant in a program.
Owner: Materiel Management & Purchasing
Description:
The purpose of this memorandum is to explain certain procedures and the scope of volunteer work.
Owner: Materiel Management & Purchasing
Description:
Insurance quote request form for participants in an activity.
Owner: Materiel Management & Purchasing
Description:
Terms governing the acceptance of loaned property to Longwood University.
Owner: Materiel Management & Purchasing
Description:
Summer activity program insurance request for coverage.
Owner: Materiel Management & Purchasing
Description:
Acknowledgement of risk and release form for activity participants.
Owner: Materiel Management & Purchasing
Description:
Acknowledgement of Risk and Release form for Longwood Employee in a program.
Owner: Materiel Management & Purchasing
Description:
Participant's statement of all physical conditions that University program staff should know which may affect or be affected in a program.
Owner: Materiel Management & Purchasing
Description:
Form to acknowledge the completion of a program and a statement about any incidents that may have occurred.
Owner: Materiel Management & Purchasing
Description:
Form tracks the amount spent with SWAM vendors.
Owner: Materiel Management & Purchasing
Description:
Telephone Record for Vendor Solicitation for purchases under the purchasing threshold.
Owner: Materiel Management & Purchasing
Description:
Statement that desired item is available from only one source.
Owner: Materiel Management & Purchasing
Description:
Explanation of why this product is only available from one source.
Owner: Materiel Management & Purchasing
Description:
Request for approval for a sole source procurement for Non-Technology purchases.
Owner: Materiel Management & Purchasing
Description:
Sole source request for procurement of Technology related goods and services.
Owner: Materiel Management & Purchasing
Description:
Checklist for Reviewing Payment Request Forms (PRF)
Owner: Materiel Management & Purchasing
Description:
Application for a Local Fund Visa card through Bank of America
Owner: Materiel Management & Purchasing
Global Card Access is a Bank of America website that allows cardholders to view their PIN, download billing statements, and setup customized alerts for their SPCC and Local Fund credit cards.
To access the site, click here.
A quick guide for the system is available from Bank of America: BOA Global Card Access User Guide.
For users with 2 or more profiles in Bank of America Works, the system now provides the options to link the accounts together to allow users to switch between accounts without logging out.
Step-by-step instructions to link BOA Works accounts are available here: Instructions for Linking BOA Works Profiles.
Description:
Complete this form to report any non-auto related incident resulting in potential bodily injury, property damage and/or loss or theft of State or University property.
Owner: Materiel Management & Purchasing