IT Governance

The Value of IT Governance at Longwood University

Introduction

IT Governance at Longwood University is a critical process that ensures IT initiatives align with the university's mission and stakeholder needs. It enhances communication, secures stakeholder buy-in, and integrates risk management into IT decision-making.

Benefits of IT Governance

• Collaboration and Transparency: Promotes effective collaboration and transparency in IT planning and resource allocation.
• Innovative Solutions: Encourages the development of innovative IT solutions.
• Cost Savings: Reduces redundant IT investments and increases the adoption of enterprise-level solutions.
• Resource Stewardship: Ensures prudent use of the university budget.
• Compliance and Security: Maintains compliance and safeguards IT infrastructure.
• Data Privacy and Security: Builds trust in the privacy and security of university data.

Review Criteria for IT Governance

IT investments are reviewed based on:

• Business Impact: Changes to processes, integration needs, and impact on critical programs.
• Financial/Resource Impact: Resource requirements and cost thresholds.
• User Impact: Skill acquisition, user population, and accessibility.
• Risk Management: Handling of sensitive data and potential risks.

IT Governance Committee Structure

The IT Governance Committee is responsible for reviewing IT projects and investments, ensuring they align with the university’s mission and resources. The committee includes representatives from various university departments and meets monthly.

Subcommittees

• LUTECH: Aligns student information systems with university initiatives.
• Digital Education Collaborative (DEC): Supports instructional technologies for academic success.
• Academic Technology Advisory Committee (ATAC): Assesses and suggests revisions to the university’s technology vision.

IT Governance Roles

• Sponsors: University leaders proposing new technology solutions.
• Committee Chairs: Coordinate meetings and ensure thorough review of proposals.
• Advisory Groups and Stakeholders: Include various university committees and groups involved in the governance process.

IT Governance Review Process

The process involves submitting technology-related proposals, which are reviewed for compliance, security, and alignment with university goals. Approved investments are monitored for continued compliance and effectiveness. 

For more information please refer to the IT Governance Charter.