A new online reconciliation system is being implemented for all SPCC cards. Training will be arranged in stages, with each department being contacted as the implementation is put into place. Training is mandatory for both cardholders and approvers to use the new system.
A guide for the new reconciliation procedures can be found here:Reconciliation Training Manual, as well as on the Forms & Documents, and Resources pages.
Here are the dates for the 2019 Billing Periods - cardholders should have all charges allocated by the Closing Date indicated in the far right column.
The purchasing card must be kept in an accessible but secure location. The account number on the purchasing card shall not be posted or left in a conspicuous place.
If you suspect that your card has been lost or stolen, please notify the Materiel Management Office immediately so the card can be cancelled and reissued. In the event the University Program Administrator or Assistant Program Administrator cannot be reached, please call BOA VISA Customer Service at 1-888-449-2273 to reach the BOA VISA Program Administrator.
These records need to be retained in a neat and accessible manner within the department in the event an audit occurs.
In most cases, disputes can be resolved directly between the cardholder and the supplier of the goods or services. The cardholder must use the following guidelines when returning an item:
Visit the Longwood University for more information on the VISA small purchase card and procedures.