Policies & Procedures

I. PURPOSE

The purpose of this policy is to identify all individuals whose job functions meet the requirements established by the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998” (commonly referred to as the “Clery Act”) to be designated as a campus security authority. Campus security authorities are required to report alleged Clery Act crimes that they witness or are reported to them to the Longwood University Police Department.

II. Definitions

1. Campus Security Authority (CSA) - A “campus security authority” is an employee of the University who, because of their job function are required to promptly notify the University of all alleged Clery crimes that they become aware of or that they may personally witness. CSAs, by virtue of their position and job duties typically fall under one of the following categories:
   1. A member of a campus police/security department;
   2. Individuals having responsibility for campus security in some capacity, who are not members of a campus police/security department (e.g., an individual who is responsible for monitoring the entrance to University property).
   3. People or offices that are not members of a campus police/security department, but where policy or state law directs individuals to report criminal offenses to them or their office.
   4. Officials having significant responsibility for student and campus activities, including but not limited to, student housing, student discipline and campus judicial proceedings. An official is defined as any person who has the authority and the duty to take action or respond to particular issues on behalf of the institution.

Common examples of CSAs include (but are not limited to):

1. Police and security personnel, including the director of emergency management
2. Athletic Directors, assistant directors, coaches, assistant coaches etc.
3. Advisors to student organizations
4. Resident and commuter life staff
5. Coordinators of fraternity & sorority life
6. Student engagement staff
7. Title IX Coordinators
8. Student affairs staff

Examples of individuals who would not meet the criteria for being a CSA:

1. A faculty member who does not have any responsibility for student and campus activity beyond the classroom experience.
2. Clerical or cafeteria staff
3. Professional Counselors acting in the role of counselor as employed by the University.
4. Pastoral Counselors acting in the role of pastoral counselor as employed by the University.

III. Policy Owner

The Vice President for Student Affairs oversees this policy with the Office of the University Clery and Title IX Coordinator responsible for implementation and compliance.

IV. Policy

The University Clery and Title IX Coordinator will identify and notify all individuals whose job function and/or duties classify them as a campus security authority as defined by the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998”. Individuals designated as campus security authorities shall participate in an annual training regarding their mandatory responsibilities as a campus security authority.

Should an individual’s job function and/or duties change or the individual believes that they no longer meet the requirements necessary to be classified as a campus security authority, the individual must notify the University Clery and Title IX Coordinator, who will make the final determination regarding that person's status as a campus security authority.

Approved by the Board of Visitors, June 8, 2018