Policies & Procedures

Purpose

The purpose of this policy is to outline motor vehicle parking regulations enforced by the Longwood University Police Department.

Policy

This policy shall be followed by all persons parking in University-managed parking areas at all times.

Registration:

1. Scope: Faculty, staff, commuter students, and resident students are permitted to have vehicles on campus. The University, however, cannot guarantee a parking space on campus, nor is it liable for damages to or losses from any vehicle parked on the campus. Other parking restrictions may be imposed for appropriate special events, activities, and conditions.
2. Parking Allocation: On-campus parking allocation will be Faculty/Staff, Commuter, Residential, Contractor, or Visitor. Additional descriptions as to the exact identification and locations of these parking areas will be provided on the Office of Parking Services webpage.
3. Registration Requirement: Vehicles using campus parking facilities must be registered and display the appropriate permit. All outstanding parking citations must be paid prior to vehicle registration unless otherwise approved by the Office of Parking Services.
4. Number of Vehicles: Individuals affiliated with Longwood may purchase one hangtag. Hangtag/permit prices are listed on the Office of Parking Service webpage. These hang tags are transferable to additional vehicles, which must also be registered to that individual through the parking portal. Only one (1) registered vehicle per permit may be present on campus at any time.
5. Motorcycles: Motorcycles have the same status as automobiles. Owners must abide by the same guidelines concerning registration, parking, and operation on campus. Motorcycles will be issued a parking permit sticker.
6. Parking Permit Display: Hangtags must be displayed from the rearview mirror and be clearly seen by common observation through the front windshield.
7. Guest's Vehicle: To register a guest's vehicle, students must use the link on the Office of Parking Services webpage. Faculty and staff expecting guests must either contact University Events and Ceremonies for designated parking or obtain a guest permit from the Office of Parking Services. Guest Permits for visiting parents must be obtained from the Office of Parking Services. Contractor Permits: Contractors must obtain a contractor parking permit from the Office of Parking Services.

Parking:

1. Daily Parking Zones: The University has a 24/7 parking policy in effect. All vehicles must park in their specific permit zone 24 hours a day. Exceptions may only be made after consultation and approval by the Longwood University Police Department.
2. External Law: Town, county, and state laws must be observed when parking on the Longwood University campus.
3. Parking Prohibitions: Parking in fire zones, loading zones, and areas where the curbs are painted yellow is strictly prohibited.
4. Town Streets: Parking on the Town of Farmville streets is at the driver's risk. University parking permits do not authorize parking in the Town of Farmville "Resident Only” or other non-University-managed parking areas. The Farmville Police patrol these areas and will issue town citations if violations are observed.
5. Visitor Parking: A limited number of short-term visitor parking spaces are available on campus. Students, faculty, and staff of the University may not use these spaces at any time, as they are not considered visitors to the campus. Visitor parking spaces are designated at the Radcliff Lot for PROSPECTIVE STUDENT / ADMISSIONS USE ONLY.
6. Guest Parking: If a guest is to be on campus Monday through Friday, they must display a guest parking permit. Guest permits are not required from Friday, 6:00pm through Monday, 6:00am. Failure to register a guest's vehicle is not grounds for citation appeal. Guest parking is restricted to the Vernon Street Lot, South Pine Street Lot, or the designated visitor parking at Lancer Park. Special parent/guardian parking permits allow parking in Faculty/Staff as well as visitor parking zones.
7. Loading/Unloading Limitations: Loading/unloading parking locations have been designated throughout the campus. Parking in these areas is limited to fifteen minutes, and vehicles using them MUST have hazard lights activated while parked.
8. Accessible Parking: Persons requiring the use of accessible spaces on campus, on University-managed streets and in University-managed parking lots must display a permit from the Division of Motor Vehicles or a temporary (7-day) medical permit obtained from the Accessibility Resources Office. These permits must be displayed and visible by common observation through the front windshield.
9. Resident Freshmen: Freshmen living in residence halls may purchase a freshman parking hang tag; however, these vehicles must be parked in the designated Freshman areas at Lancer Park. Exceptions may be granted by the Office of Parking Services on a case-by-case basis. Resident Freshmen granted an exception will be required to purchase a resident student permit.
10. Brock Commons Garage: Students are not permitted to use the Brock Commons Garage.
11. Inclement Weather: During times when snowfall or ice accumulation is predicted for the Farmville area, parking may be restricted from University-managed streets and parking lots for snow/ice removal. Students, faculty, and staff will be notified by email if this becomes necessary.

Parking Violations:

1. Responsibility for Enforcement: The Longwood University Police Department is charged with the enforcement of all parking policies.
2. Parking Citations: Parking citations for unregistered or improperly parked vehicles will be issued year-round. Parking fines are listed on the Office of Parking Services webpage.
3. Payment and Appeals: Parking citations may be paid or appealed. The process for hearing appeals will be determined by the Vice President for Administration/Finance and managed by LUPD. An appeal is based on extenuating circumstances. An appeal should not be filed if an individual has clearly failed to observe the University parking rules and regulations. Appeals must be made within five full working days (Monday-Friday), excluding holidays. Payments must be made within 60 calendar days of the citation or appeal decision.
4. Timeliness: Drivers are expected to pay fines in a timely fashion. Unpaid fines may be transmitted to the Virginia Department of Revenue and/or to a collection agency. A hold will be placed on the records of any student when they have unpaid fines. If the vehicle appears on campus after suspension of privileges, the vehicle may be towed, a citation may be issued, and/or disciplinary action may be taken. Seniors will have a hold placed on their records prior to graduation unless ALL fines have been paid. Flagrant disregard of the parking regulations may result in revocation of parking privileges.
5. Repeat Offenses: If a driver accumulates four (4) or more upheld parking citations, the driver’s vehicle may be towed at the owner’s expense upon issuance of the fifth (5th) citation, and the matter referred to Student Conduct and Integrity for students and Human Resources or the contract supervisor for faculty and staff. Upheld parking citations are defined as an issued citation that is beyond its appealable timeframe, has not been voided, is not in an appeal status, and was not issued as a warning.
6. Parking Suspensions: If a driver accumulates seven (7) upheld parking citations, the privilege to park on campus may be suspended, and the matter referred to Student Conduct and Integrity for students and Human Resources or the contract supervisor for faculty and staff. The suspension will be for the remainder of the current semester and all of the next semester.

Revised and approved by the Board of Visitors, September 7, 2002.
Revised and approved by the Board of Visitors, March 19, 2004.
Revised and approved by the Board of Visitors, June 15, 2005.
Revised and approved by the Board of Visitors, December 2, 2011.
Revised and approved by the Board of Visitors, December 7, 2012.
Revised and approved by the Board of Visitors, September 9, 2022.
Revised and approved by the Board of Visitors, September 15, 2023.