Weapons On Campus 3409

Definitions:

Weapons: Including but not limited to: firearms, tasers, explosives, fireworks, air guns, paintball guns, slingshots, knives (except non-spring pocket knives), martial arts weapons, military memorabilia, and bows and arrows (including crossbows and bolts).

Policy Owner:

The Vice President for Student Affairs oversees this policy, and the Longwood University Policy Department is responsible for compliance, enforcement and proper procedures.

Purpose:

The purpose of this policy is to establish rules and procedures for the limited authorization of the possession and storage of weapons and ammunition on campus. 

Policy:

The possession of weapons on the Longwood University campus and Longwood managed properties is prohibited. Procedures shall be followed for the purposes of maintaining the safety of Longwood University and Longwood managed properties. Failure to abide by this policy may result in disciplinary charges for students. Non-students found to be in possession of weapons on campus, outside of the authorized exceptions may be removed from Longwood University campus or managed property. Violators may also be subject to criminal prosecution.

Exceptions: The possession of weapons or firearms:

  • by members of the Longwood University Police Department;
  • by members of a duly authorized criminal justice agency in pursuit of official business;
  • or as required for classroom instruction. 

Procedures:

Storage of Weapons/Ammunition and Check-In/Check-Out General Procedures: Individuals checking in storable weapons (firearms and crossbows only), shall not enter the police department unescorted. Individuals checking in storable weapons and corresponding ammunition shall come to the lobby without their ammunition or weapon(s); advise the LUPD staff member that they have a weapon and/or ammunition to check in; and wait for a police officer. 

A police officer shall escort the individual outside to their vehicle, retrieve the weapon and/or ammunition and safety check it outside, and escort the individual back into the lobby. 

All firearms shall be in a locked case or a cable or trigger lock must be present on the firearm. There are no exceptions to this rule. Firearms without cases and without locking ability will not be accepted. All ammunition shall be limited and stored in a securable ammunition box. Ammunition not properly stored will not be accepted.

Appointments: Any person wishing to bring a storable weapon or corresponding ammunition to campus MUST bring that weapon and/or ammunition to the police department IMMEDIATELY upon their arrival to campus. Any person wishing to store a weapon and/or ammunition at the police department must notify the police department in advance and make an appointment. This may be done at any time prior to arriving to campus; however, notification must be made before arrival.

Number of Weapons and Ammunition Allowed: The Longwood University Police Department will store, at maximum, three (3) items classified as storable weapons per individual. Total amounts of storable ammunition will be determined based on the appropriateness for the anticipated use and will be at the discretion of the police officer checking in the items. Those checking in weapons and/or ammunition are reminded that they must notify the police department in advance.

Identification Requirements: All non-student individuals must present a valid photo identification issued by a governing agency (i.e. driver’s license) and a second form of identification that confirms their physical address (i.e. voter registration card, recent bill, etc.). Longwood University students need only present a driver’s license and their Longwood-issued identification card. A photocopy of all presented identification will be made by the police officer accepting the firearm(s)/weapon(s).

RMS CFS Entries: The LUPD staff member will create a CAD call for “Weapon Check In” for all such calls for service. The caller’s information will be taken to include at minimum: (1) name; (2) phone number; (3) all relevant information from the identification provided by the officer at the time of weapon check in; (4) the firearm(s)/weapon(s) checked in with brand and serial number.

VCIN/NCIC Queries: All firearms shall be checked through VCIN/NCIC for wanted status prior to the police department accepting them. Completion of these checks shall be noted on the weapon check in/check out form. All individuals claiming firearms shall be run through VCIN/NCIC under “Purpose Code F” prior to the release of firearms to check for any disqualifiers for firearm possession to include at minimum:

  • orders of protection;
  • felony convictions;
  • criminal convictions that are not felonious but prevent lawful firearm possession.

Statement of Liability: Longwood University Police Department reserves the right to maintain possession of a stored weapon or ammunition if the owner of said weapon appears at the police department:

  • in an intoxicated state, as determined by the handling officer;
  • without an appointment;
  • in such a condition, as determined by the handling officer, in which it would be irresponsible to provide such person with a weapon or ammunition at that time. An appointment may be scheduled for the following day, depending on the circumstances, at the direction of the Chief of Police.

Checking Out Weapons/Ammunition: Students checking out stored weapons and/or ammunition shall make an appointment, provide identification, and will be escorted from the police department lobby to their vehicle outside the police department by a police officer. Non-students that check in weapons and/or ammunition are also required to give notice they are returning to pick up stored weapons and/or ammunition. Availability of an officer to check weapons and/or ammunition out may depend on pending calls for service.

Monthly Audits: The Evidence Custodians shall make monthly inspections of the firearm safe and verify contents with active forms. Any discrepancies (i.e. weapons that are present, but not signed in or weapons that are missing but were not signed out) shall be reported to the Chief of Police immediately or as soon as practical. The Chief of Police or their designee shall begin an investigation immediately or as soon as practical into the location of the missing weapons and/or the origin of the unlogged weapons and appropriate action taken.

Revised and approved by the Board of Visitors on September 13, 2019.