Hiring Forms

There is an electronic process for hiring students. After a student is offered a position and the supervisor starts the process the student will receive an email from Interview Exchange where they will login and complete their paperwork electronically.

1. Student Employment Data Sheet (pdf)
2. Social Security Card
   • This is for verification of your name and SS number which is required by the Commonwealth of Virginia Payroll System.
3. Direct Deposit Authorization - Please contact Payroll at 434-395-2261 for information on how to set this up.
   • All student workers are paid by direct deposit.
   • Students must logon to Cardinal to access individual earnings (replaces check stubs). Please contact your payroll office at 434-395-2261 for help.
4. Employment Eligibility Verification

After accepting employment, employees are required to complete an electronic I-9 form and present documentation of their identity and eligibility to work in the United States. Longwood University utilizes the Equifax I-9 verification system to confirm identity and work authorization.

Please read the list of instructions from the pdf link below, then click on the I-9 electronic form link.

The Employer code is 18071.

At the bottom of the Employee (Section 1) portion of the form, there is a field called  "Location", please select "Student Worker."

• How To Complete Your Electronic I-9 (pdf)
• I-9 Acceptable Documents
• I-9 electronic form

If you have any questions on how to complete this form, please do not hesitate to contact Student Employment at (434)395-2944.

A student will not be placed on payroll or paid for any hours worked until your Work Authorization has been approved by the Student Employment Manager.

The student's supervisor will be notified when the Work Authorization is approved so the student may begin work.