One-Time Payments
One-Time Student Work/Service & Payment Request Instructions
One-time payments are typically only allowed in rare situations. Contact the Student Employment Manager prior to agreeing to pay a student a one-time payment or a stipend.
What is a One-Time Payment?
- One-Time Payments are made in situations where the work or services performed by a student employee is limited to one event or a relatively short amount of time, and a flat stipend is more appropriate than an hourly amount.
- A One-Time Payment can be made when services are rendered and wages are due but there is no intent on the part of the payer to establish a continuing employment relationship.
- One-Time Payments should not be used for work or services that will continue for a lengthy period. The student employee in this situation must be placed on Longwood’s work study program and paid an hourly wage.
Before work/services can begin legally the student must be hired through Student Employment. Otherwise Longwood may be subject to fines.
The Student Employment Coordinator verifies employment eligibility, signs and forwards to Payroll and the Requesting Department. An E-Mail will also be sent to the Requester and student to confirm authorization to provide work/services.
*To comply with federal and state regulations, it is your responsibility to understand the significance of ensuring a newly hired student is authorized before working on campus in order to comply with federal and state regulations. The penalties for ignoring the legal requirements of the I-9 process can be severe.