Forms & Documents (List View)

Compensation

• Compensation/Status Change Form- used to pay current employees only (doc)
• Honorarium Payment Request (with Instructions) (doc)
• Pay Action Worksheet (doc)
• Independent Contractor Evaluation Form (doc)
• Independent Contractor Payment Request (doc)
  You will also need:
  • W-9 (doc)

Employee Performance Management

Administrative & Professional Faculty:

• A/P Faculty Performance plan (doc)
• A/P Faculty Performance Review Electronic Form
• Template for Administrative/Professional Faculty Job Descriptions (doc)
• A/P Faculty Notice of Performance Improvement (doc)

Classified Employees:

• Employee Performance Plan and Work Profile (EWP for classified employees) (doc)
• Essential Job Requirements (pdf)
• Confidentiality Statement Form (doc)
• Classified Employee Evaluation Form (doc)
• Employee Self-Assessment Form (doc)
• Acknowledgment of Extraordinary Contribution (doc)
• Notice of Improvement Needed (doc) 
• Probationary Progress ReviewProbationary Progress Review (doc)
• Interim Evaluation Form (doc) Form (pdf)
• Instructions for Completing Employee Work Profile for classified employees (doc)
• Written Notice (Standards of Conduct) (word)  

Recruitment & Hiring

• Reference Check Questionnaire(pdf)
• (I-9) (pdf)

Virginia and Federal Tax Withholding Forms:

• Virginia Form VA-4 (pdf)
• Federal Withholding Form W-4 (pdf)

New Hire Foreign Nationals please complete the following form for tax purposes:

• Foreign National Data Form (pdf)   

Employee Separation

Note: The Separation Request form (& resignation letter, if applicable) must be received in Human Resources before or on the employee's last day of employment.

• Separation Request  (word)

Note: Employee Checklist should be received in Human Resources on the day of separation or shortly after.

• Separation Checklist (word)

Benefits

• Workers Compensation Information Sheet for Employees (doc)
• Incident/Accident Investigation Form (pdf)
• Incident Investigation Form Instructions (pdf)
• Comprehensive Fee Waiver Form (doc)
• Faculty & Staff Tuition Request Reimbursement Form (doc)
• Tuition Waiver Form for Faculty and Staff
• Salary Reduction Agreement (403b)  (pdf)

Employee Related

• Address Change Form
• Permission Request for External Employment (pdf)

Telecommuting

• Telework Agreement 5.6.22
• Department of Human Resources Policy 1.61, Telecommuting (pdf)

Leave Reports

• A/P Faculty Leave Online 
  Click on the Employee Resources tab at the top.  In the myLongwood Services group, expand the folder titled Banner Self-Service, then expand the Employee folder.  Click on Leave Report.  Select relevant pay period and hit "Leave Report" to enter time.  Use Next for each page, then "Submit for approval". 
• A/P Holiday/Recognition Worked Hours Earning Form (pdf)
• Instructional Faculty Leave Reports (doc)

Instructions

Click on the shaded area to enter the appropriate information in the space provided. Once you have completed the leave report, print it and sign it as the Person Preparing Report in the space provided. Have your supervisor sign it as Authorized Signature in the space provided. Forward the report to the Human Resources Office, Eason Hall.