Forms & Documents
Record of Interdepartmental Property Movement or Transfer Document
Description:
Tracking form for transfers of equipment or property to another department.
Owner: Procurement Services
*New* Student Banner Security Class Request Document
Description:
Owner: User Support Services
*NEW* Student Worker Access Request Form Document
Description:
Owner: User Support Services
202 Brock Experiences Budget Worksheet Document
Description:
A completed budget worksheet should accompany applications for the Brock Fellowship or to run a mature Brock Experience.
Owner: Brock Experiences
2025 Brock Experiences Fellowship Application Document
Description:
This form is for those tenured and tenure-track faculty looking to apply to become a Brock Fellow. To submit an application, send the completed document to blakelyjk@longwood.edu.
Owner: Brock Experiences
2025 Mature Brock Experience Application Document
Description:
This form is for faculty looking to run a mature Brock Experience. To submit an application, send the completed document to blakelyjk@longwood.edu.
Owner: Brock Experiences
Academic Affairs Strategic Plan – 2023 - 2026 Document
Description:
The purpose of this plan is to expand upon documents like the University Strategic Plan, and to serve as a bridge to the end of that plan in 2025. This plan also provides an umbrella under which main initiatives within Academic Affairs are gathered. Many existing goals and endeavors have been captured, ranging from the University Diversity Plan to program goals of offices/departments within Academic Affairs.
Owner: Academic Affairs
Academic Credentials Guidelines Document
Description:
Use this table to evaluate the academic qualifications of potential hires and complete the Certification of Credentials forms. Questions? Call Dr. David Shoenthal, x2193.
Owner: Accreditation & Compliance
Academic Initiatives and Curriculum Development
Description:
The Curriculum Development Handbook is available on this site under Resources.
Owner: Academic Affairs
Access Request Form (Exception) (pdf) Document
Description:
Owner: User Support Services
Access Your Library Account
Description:
Instructions on how to reset your PIN for your library account.
If you are having difficulty, please contact us at 434-395-2433, ask@longwood.libanswers.com or Chat with Us through the library website.
Owner: Library
Ad Hoc Vendor Worksheet Document
Description:
Company information collection for Ad Hoc Vendor additions.
Owner: Procurement Services
Addition to Fixed Assets Inventory Form Document
Description:
Owner: Financial Operations
Adjunct and Part-Time Faculty Certification of Credentials Form Document
Description:
Complete this form for any person listed as instructor of record who is not in a full-time teaching position at Longwood. This includes adjunct, AP employees, and retired or emeritus faculty. Submit with the Compensation Status Change Request sent to Academic Affairs. Questions? Contact Dr. David Shoenthal, X2193.
Owner: Accreditation & Compliance
Alum of the Month Nomination
Description:
The University Career Center has been highlighting an "Alum of the Month" since Fall 2007, allowing current students to see that you can do anything you set your mind to with a degree from Longwood.
We are always looking for successful alums to spotlight. If you would like to share your success with us, please answer the questions below. If you are selected, you will be asked to provide a picture of yourself to be posted with your information.
Owner: Alumni and Career Services
Alumni Membership Application Document
Description:
Complete this form to become a member of the Longwood Health and Fitness Center
Owner: Campus Recreation
Animal Care and CITI Training
Description:
Animal Care and Use CITI training modules can be found via link below. A certificate documenting the successful completion of the CITI training modules must be submitted with the IACUC Protocol Review Form.
To access the Animal Care and Use (ACU) training modules, please follow the instructions on the linked website.
Owner: Institutional Animal Care and Use Committee
Animal Care and Use Review Forms - IACUC Amendment Form Document
Description:
Should any part of the original protocol need to be changed during the term of the initial review, please utilize the Amendment Form.
Owner: Institutional Animal Care and Use Committee
Animal Care and Use Review Forms - IACUC Continuing Review Form Document
Description:
Researchers and Instructors are required to update their IACUC annually using the Continuing Review Form.
Owner: Institutional Animal Care and Use Committee
Animal Care and Use Review Forms - IACUC Protocol Review Form Document
Description:
After completing CITI training and prior to initial research on vertebrate animals, researchers must fill out the Protocol Review Form.
Owner: Institutional Animal Care and Use Committee
Anonymous Report Form
Description:
Use this form for anonymous reports to Student Conduct & Integrity. Longwood University's response to anonymous reports may be limited.
This form may not be used for emergencies, contact the LUPD Department at 911 or (434)395-2091.
Owner: Student Conduct & Integrity
Archaeology Field School Inquiry Form
Description:
Archaeology Field School Inquiry Form
Owner: Sociology, Anthropology & Criminal Justice Studies
Area Coordinator Manual Document
Description:
Area Coordinator Manual describes AC duties and responsibilities.
Owner: Area Coordinators
Argos Access Request Form Document
Description:
Owner: User Support Services
Automobile Loss Notice Document
Description:
If you had an accident in a University vehicle or rental car, while on University business, please fill out this form and see the .
Owner: Procurement Services
Banner ADMIN Navigation Guide Document
Description:
Owner: Software Application Services
Banner Keyboard Shortcuts Document
Description:
Owner: Software Application Services
Banner Only Journal Voucher Document
Description:
Owner: Financial Operations
Banner Payment Request Form Document
Description:
Also see: Accounts Payable Payment Guidelines (pdf)
Owner: Financial Operations
Banner Security Class Request Document
Description:
Owner: User Support Services
Benefits - Accident/Incident Investigation Form Document
Description:
Related to: Incident Form Instructions (pdf)
Be detailed for those not familiar with situation or processes..
This file, depending on your web browser and PDF reader configuration, may not appear editable. Right click on the link to the form and choose the closest variation to "Save As" that is provided, then choose where to save the file on your computer to open, then use Adobe Acrobat Reader.
Owner: Human Resources
Benefits - Comprehensive Fee Waiver Form Document
Description:
This form must be completed and forwarded to the Longwood Human Resources Department for any spouse/unmarried dependent child eligible for benefits as defined in the Longwood University policy 5211 to have the comprehensive fee waived.
Owner: Human Resources
Benefits - Faculty/Staff Request for Tuition Reimbursement Document
Description:
This form is for a request for tuition reimbursement for graduate level courses taken at another institution and not a guarantee for payment. It is the employee’s responsibility to pay for the cost of tuition and other fees in advance.
Owner: Human Resources
Benefits - Incident Investigation Form Instructions Document
Description:
Tied to:
Incidents must be reported so that medical attention can be provided and corrective actions taken. Must be filled out and sent to the Environmental, Health Safety and Emergency Management Office.
Owner: Human Resources
Benefits - Salary Reduction Agreement
Description:
Use this form if you wish to direct your Employer to reduce your compensation and direct this compensation to become an elective deferral under your Employer’s 403(b) Program, or if you want to change your existing Salary Reduction Agreement. This Agreement is between you and your Employer.
Owner: Human Resources
Benefits - Workers Compensation Information Sheet for Employees Document
Description:
If you suffered a minor injury at work, you should file a claim with the Commission within the time limits stated below if your injury requires additional medical treatment or results in time loss from work.
Owner: Human Resources
Box Organizational Account Request
Description:
Box Organizational Accounts are used specifically to store files that need to stay within the University to ensure the longevity of a project or information. Organizational accounts must have at least one co-owner at all times. Co-owners maintain permissions for the Organizational account.
Owner: User Support Services
Budget Revision Request (pdf) Document
Description:
Owner: Budget Office
Description:
To request a presentation email or call (434-395-2063) University Career Services in Maugans Alumni Center.
Owner: Alumni and Career Services
Carpool Application Form Document
Description:
A Carpool will consist of 2 to 4 persons who agree to travel to and from work together in one vehicle. The carpool participation form will be completed by the carpool manager and submitted to the Parking Services Office.
Owner: Parking Services
CARS Only ATV Form Document
Description:
Owner: Financial Operations
CARS Only Batch Header Document
Description:
Owner: Financial Operations
Cashier Log Sheet (Mail Log, Cashier Log, Cash Over/Short Log) Document
Description:
Tracks Cash Deposits, Receipts, Shortage/Overages, Total Receipts For Day over three Excel Sheets
Owner: Cashiering & Student Accounts
Classification - New Position Classification/Reclassification of a Vacant Position Document
Description:
New Position Classification or Reclassification of a Vacant Position
Owner: Human Resources
Classification - Pay Action Worksheet Document
Description:
A PAW encourages agencies to assess applicable Pay Factors when considering classified or wage employee pay actions. PAWs provide a means of documenting resulting pay decisions. The form should be completed and signed by the appropriate supervisor and Vice President and forwarded to Human Resources.
Owner: Human Resources
Commonwealth of Virginia Construction and Professional Services Manual Document
Description:
The Commonwealth of Virginia Construction and Professional Services Manual – 2014 is written for persons with a basic knowledge and understanding of the building design and construction process and its terminology. State policies, standards and procedures for procurement of services, procurement of construction and contract management and administration differ from those used in the private sector and those used by agencies of the Federal Government....
Owner: Procurement Services
Compensation - Payment Process Flowchart Document
Description:
Assists in defining the different types of payments and describe the payment process
Owner: Human Resources
Compensation - Compensation Status Change Request Document
Description:
Owner: Human Resources
Compensation - Compensation/Status Change Form Document
Description:
Used to pay current employees only. For adjunct or part-time faculty, please also complete the Adjunct & Part-Time Faculty Certification of Credentials form found at http://go.longwood.edu/credentials.
Owner: Human Resources
Compensation - Honorarium Payment Request Document
Description:
The Honorarium Form is to be completed for non-employees only and is processed through Accounts Payable. Recipients receive a 1099-Misc. at the end of the tax year. Approved payments to employees are processed on the Compensation/Status Change Form. This form is not to be used for Student Payments.
Owner: Human Resources
Compensation - Independent Contractor Evaluation Form Document
Description:
If the University already employs the person, do not use this form. (He/she cannot be paid as a contractor.)
Intended to measure the extent of control the University may exercise over the worker. Generally, if there is a good deal of control over what the worker does and how the worker does the work, there is an employee relationship established. If there are few elements of control, an independent contractor (consultant) relationship may be appropriate.
Owner: Human Resources
Compensation - Independent Contractor Payment Request Document
Description:
You will also need a .
Owner: Human Resources
Compensation - Pay Action Worksheet Document
Description:
A PAW encourages agencies to assess applicable Pay Factors when considering classified or wage employee pay actions. PAWs provide a means of documenting resulting pay decisions. The form should be completed and signed by the appropriate supervisor and Vice President and forwarded to Human Resources.
Owner: Human Resources
Compensation - Payment Definitions Document
Description:
Assists in defining the different types of payments and describe the payment process.
Owner: Human Resources
Compensation - W-9 Form Document
Description:
Administrative & Professional Faculty: This document is needed with an .
Owner: Human Resources
Compliment or Complaint Report
Description:
If you have a complaint or compliment regarding how the Longwood Police Department and Campus Safety are doing, please let us know here.
Owner: Police & Public Safety
Conduct and Honor Charge Form
Description:
Use this form to file Honor Code and/or Code of Conduct charges. If the incident involves multiple students, you only need to submit one form. The students legal name (no nicknames) and L number is required. It is extremely important that you include complete and detailed information to avoid delays in processing. All attachments must be in PDF format. This form may not be used for sexual misconduct violations. Contact the Title IX office or contact LUPD at 911 or (434)395-2091.
Owner: Student Conduct & Integrity
Course Fee Request Form (pdf) Document
Description:
Owner: Budget Office
Credit Card Device Inspection Checklist Document
Description:
List of items to go over when inspecting a credit card device.
Owner: Cashiering & Student Accounts
Credit Card Merchant On-Site Assessment Document
Description:
Allows you to rate a credit card merchant and their services.
Owner: Cashiering & Student Accounts
Credit Card Security Awareness Training Verification Document
Description:
Documentation of all credit processors in your office and the security training they've received.
Owner: Cashiering & Student Accounts
Crime Statistic Report Form
Description:
This form is being used to document for the previous reporting cycle.
Owner: Police & Public Safety
Database Access Request Form Document
Description:
Owner: User Support Services
DocFinity Access Request Form Document
Description:
Owner: User Support Services
Email Forward Request - Leave Document
Description:
Owner: User Support Services
Employee Accident/Incident Form Document
Description:
Complete and submit section I of this report within 24 hours for all accidents, property damage, and near misses, and complete the remainder of the Report within 72 hours.
Owner: Facilities
Employee Performance Management - A/P Faculty Additional Performance Goal Continuation Sheet Document
Description:
Administrative & Professional Faculty: Continuation Sheet for Section 2: Performance Goals
Owner: Human Resources
Employee Performance Management - A/P Faculty Notice of Performance Improvement Document
Description:
Administrative & Professional Faculty: This form documents the need for improvement in an employee.
Owner: Human Resources
Employee Performance Management - A/P Faculty Performance plan Document
Description:
Administrative & Professional Faculty: NOTE: The supervisor should meet with the employee and review the essential functions and responsibilities of the Administrative/Professional Faculty Position Description and each of the general performance expectations with the employee. Some general performance expectations and examples will not apply to all employees nor are they intended to be all-inclusive.
Owner: Human Resources
Employee Performance Management - Classified Confidentiality Statement Form Document
Description:
Classified: Acknowledgement and understanding that employee may have access to proprietary or other confidential information business information belonging to Longwood University.
Owner: Human Resources
Employee Performance Management - Classified Employee Evaluation Form Document
Description:
Classified Employees: Employee Work Profile Performance Evaluation Template
Owner: Human Resources
Employee Performance Management - Classified Employee Self-Assessment Form Document
Description:
Classified Employee: Self-assessment of employee's responsibilities, other assignments, unit objectives, learning accomplishments and overall assessment.
Owner: Human Resources
Employee Performance Management - Classified Essential Job Requirements Document
Description:
Classified: Defines Essential Job Requirements in position creation
Owner: Human Resources
Employee Performance Management - Classified Instructions for Completing Employee Work Profile Document
Description:
Classified Employee: Instructions and terminology for the Employee Work Profile, a combination of the employee work description, performance plan, and evaluation assessment. Partly at the beginning of the evaluation cycle to determine work plans and development needs. Partly completed by the supervisor and reviewed with the employee at the end of the cycle.
Owner: Human Resources
Employee Performance Management - Classified Interim Evaluation Form Document
Description:
Classified Employee: Evaluation form for Interim Classified Employees
or as Interim Evaluation Form (doc)
Owner: Human Resources
Employee Performance Management - Classified Notice of Improvement Needed Document
Description:
Classified Employee: This form documents that you must make immediate improvement in the performance of your duties. Continued poor performance as described below may result in an overall “Below Contributor” rating on the annual performance evaluation conducted in this performance cycle.
Owner: Human Resources
Employee Performance Management - Classified Performance Plan and Work Profile Document
Description:
Employee Performance Plan and Work Profile (EWP for classified employees)
Owner: Human Resources
Employee Performance Management - Classified Probationary Progress Review Document
Description:
Classified Employee: Probationary Progress Review Form for Classified Employees
Owner: Human Resources
Employee Performance Management - Classified Written Notice (Standards of Conduct) Document
Description:
Classified Employee: Disciplinary document providing written notice to classified employee relating to a specific offense.
Owner: Human Resources
Employee Performance Management - Template for A/P Faculty Job Descriptions Document
Description:
Administrative & Professional Faculty: Template for Administrative & Professional Faculty Job Descriptions
Owner: Human Resources
Employee Performance Management- Classified Acknowledgement of Extraordinary Contribution Document
Description:
Classified Employee: This form documents and recognizes you for the extraordinary contribution you have made in the performance of your duties.
Owner: Human Resources
Employee Related - Address Change Form
Description:
Inform Human Resources of an employee's change of address / phone number.
Owner: Human Resources
Employee Related - Permission Request for External Employment Document
Description:
This form is to be completed and signed by the person requesting permission to secure outside employment. Then forward this form to supervisor for signature. Send completed form to Human Resources.
Owner: Human Resources
Employee Separation - Separating Employee Checklist Document
Description:
Note: Employee Checklist should be received in Human Resources on the day of separation or shortly after.
Owner: Human Resources
Employee Separation - Separation Request Document
Description:
Note: The Separation Request form (& resignation letter, if applicable) must be received in Human Resources before or on the employee's last day of employment.
Owner: Human Resources
Equipment Checkout for Faculty/Staff
Description:
Faculty and staff can reserve equipment such as laptops, projectors, audience response kits, and portable screens from User Support Services.
Owner: User Support Services
eVA Account Forms - Acceptable Use Acknowledgement Form Document
Description:
Listing of acceptable uses for eVA and acknowledgement form.
Owner: Procurement Services
eVA Account Forms - Budget Authorization Form Document
Description:
Budget Code & eVA Approval Paths
Owner: Procurement Services
eVA Account Forms - COV Nondisclosure Form Document
Description:
eVA, the Commonwealth of Virginia’s electronic procurement solution, was procured pursuant to a contract that requires the Commonwealth to protect certain information as confidential and proprietary property of American Management Systems, Inc. (AMS). Therefore, the Commonwealth must be assured that all parties to which it provides access to AMS confidential and proprietary information acknowledge their responsibility to undertake its protection on behalf of the Commonwealth.
Owner: Procurement Services
eVA Account Forms - Request for eVA User Profile Form Document
Description:
Requests a new account for eVA.
Owner: Procurement Services
Faculty Connections Application Document
Description:
Faculty Connections Application should be submitted to the Chair of the Faculty Research and Development Committee.
Owner: Faculty Development & Research Committee
Faculty Research and Development Grants Document
Description:
Faculty Research and Development Grants Application form should be returned to the chair of the Faculty Research and Development Committee.
Owner: Faculty Development & Research Committee
Faculty Sabbaticals Document
Description:
Faculty Sabbaticals form should be submitted to the Chair of the Faculty Research and Development Committee.
Owner: Faculty Development & Research Committee
Faculty Status & Grievances Committee Hearing Request Form Document
Description:
Please click on the link to view the Hearing Request Form
Owner: Faculty Senate
Federal Financial Aid Release Statement for Parent Plus Loans Document
Description:
"I request the Student Account’s office apply any excess financial aid from my Parent Plus loan to any non-institutional charges on my student’s account (institutional charges include tuition, fees, room charges and meal plan charges.)"
Owner: Cashiering & Student Accounts
Federal Financial Aid Release Statement for Student Loans/Federal Grants Document
Description:
"I request the Student Account’s office apply any excess financial aid to any non-institutional charges on my student account (institutional charges include tuition, fees, room charges and meal plan charges.) ...
Owner: Cashiering & Student Accounts
Form for Hot Work Permit Document
Description:
Form for Hot Work Permit
Owner: Sociology, Anthropology & Criminal Justice Studies
FY21-22 Annual Report Document
Description:
Longwood Police Department FY21-22 Annual Report
Owner: Police & Public Safety
Holiday/Recognition Worked Hours Earnings Record (A/P) Document
Description:
Longwood University Holiday/Recognition Worked Hours Earnings Record form is for supervisors of A/P employees only and is used when the supervisor of an A/P employee grants leave time to that employee based on extra time worked by that employee that can be used for a period of one year. Should be returned to Human Resources office at hr@longwood.edu.
Owner: Human Resources
How to Delete Browsing History Document
Description:
Instructions for anyone encountering issues accessing myLongwood since the September 2016 upgrade.
Owner: User Support Services
How to use Asset Essentials to create work orders on mobile devices
Description:
Mobile App Instructions Video:
Owner: Facilities
How to use Banner ADMIN SFAREGS Document
Description:
A How-To guide for using Student Registration - SFAREGS in Banner ADMIN.
Owner: Software Application Services
How to use Banner ADMIN SSASECT Document
Description:
A How To guide for updating Course Section Information - SSASECT in Banner ADMIN.
Owner: Software Application Services
How to use Banner ADMIN SSASECT (New Course) Document
Description:
A How To Guide for creating a New Course Section - SSASECT in Banner ADMIN.
Owner: Software Application Services
How to use the My Banner menu in Banner ADMIN. Document
Description:
A How To Guide for creating and maintaining the My Banner menu.
Owner: Software Application Services
Incident Report Document
Description:
Complete this form to report any non-auto related incident resulting in potential bodily injury, property damage and/or loss or theft of State or University property.
Owner: Procurement Services
Incident Report Form
Description:
If you experience any issues with students or other travelers on your program (conduct, mental health, injuries, etc.), please complete an incident report form as soon as possible following the incident
Owner: Global Engagement
Instruction Request - For Faculty
Description:
Request instruction from the library for one of your classes.
Owner: Library
Instructional Faculty Leave Reports Document
Description:
Instructional Faculty Leave Reports
Owner: Human Resources
Instructions on How to Place a Work Request Online Document
Description:
Overview of how to create a facilities work request through https://assetessentials.dudesolutions.com/LongwoodU/Home/Index
Owner: Facilities
Interlibrary Loan login
Description:
Allows library patrons to request materials that are not held at Longwood.
Owner: Library
Intern's Self Evaluation Form
Description:
Intern's Self Evaluation Form
Owner: College of Business & Economics
JE16 Banner & CARS Entry Form Document
Description:
Owner: Financial Operations
Lancer CA$H Refund Request Form Document
Description:
Request to close Lancer CA$H account, usually due to graduation, separation or withdrawal from the University.
Owner: Lancer Card
Leave Reports - Administrative and Professional Faculty
Description:
To access A/P leave reporting, visit my.longowod.edu and login with your LancerNet ID and password.
Click on the Employee Resources tab at the top. In the myLongwood Services group, expand the folder titled Banner Self-Service, then expand the Employee folder. Click on Leave Report. Select relevant pay period and hit "Leave Report" to enter time. Use Next for each page, then "Submit for approval".
Owner: Human Resources
Lecturer, Clinical Educator and Visiting Faculty Certification of Credentials Form Document
Description:
Complete this form for all full-time lecturers, clinical educators and visiting faculty teaching for the first time at Longwood or teaching a course that is significantly different from their typical course. Submit with the Hiring Report sent to Academic Affairs. Questions? Contact Dr. David Shoenthal, X2193.
Owner: Accreditation & Compliance
Local Visa Application Document
Description:
Application for a Local Fund Visa card through Bank of America
Owner: Procurement Services
Longwood Brand Guide Document
Description:
The Longwood brand guide provides an overview of our brand strategy, along with the methodology behind it, as well as tools to help you best tell Longwood's story. [Updated Fall 2022]
Owner: Marketing, Communications & Engagement
Longwood Teaching Faculty and Emeriti Faculty(2022-2023) Document
Description:
A compiled list of all professors teaching courses in the 2022-2023 academic year.
Owner: Academic Affairs
Longwood Visual Brand - Color Combinations For Designers Document
Description:
This one-pager for graphic designers offers recommended guidelines when combining Longwood's primary, secondary and tertiary colors.
Owner: Marketing, Communications & Engagement
Longwood Visual Brand Guide Document
Description:
The Longwood Visual Brand Style Guide complements the brand guide with guidelines related to Longwood logos, colors, typography and photography. [Updated Fall 2022]
Owner: Marketing, Communications & Engagement
LUCEE Counselor Application Document
Description:
The Longwood University Camp for Environmental Exploration (LUCEE) is held at the Baliles Center, Montross, in partnership with Westmoreland County Public Schools (WCPS). The camp is a project-based learning endeavor lasting two weeks from 8 a.m.-12:30 p.m. Monday-Thursday, and designed for rising 4th-6th graders. Longwood counselors are paired with certified teachers from WCPS in leading the camp.
Owner: Baliles Center
Make a Research Appointment
Description:
Request an appointment with a Greenwood Library librarian.
Owner: Library
Make a Suggestion
Description:
Make a Suggestion to User Support Services
Owner: User Support Services
Marketing Project Request Form
Description:
This project request form is used to request print/design, photography and video projects. Once your project is entered into our system, a representative will contact you to gather additional input and to discuss the production schedule.
Owner: Marketing, Communications & Engagement
Meal Plan Appeal Application Document
Description:
Appeals will be reviewed and acted upon at the next committee meeting. The committee may decide to approve or deny the appeal. If approved, the committee will decide what action is to be taken. The appealed charge may be either reduced or entirely cancelled. The decision of the committee is final.
Owner: Lancer Card
Membership Application Document
Description:
Complete this form to become a member of the Longwood Health and Fitness Center
Owner: Campus Recreation
New Account Information Form Document
Description:
This form is used to set up a new Foundation fund.
Owner: Longwood University Foundation
New Longwood Graduate Record Form
Description:
New Longwood Graduate Record Form
Owner: Alumni and Career Services
New User Information Form
Description:
Collects information related to new user setup/system access related to computer, software, network shares. phone setup, and more.
http://mars.longwood.edu/onboarding/ITS_USS/Default.aspx
Revised: sept 2013
Owner: User Support Services
Note Taker Instructions & Form Document
Description:
Owner: Accessibility Resources
Organizational Chart Document
Description:
Owner: President's Office
Out of Country Permission Form Document
Description:
Out of Country Permission Form
Owner: Financial Operations
Outreach Request Form Document
Description:
If you would like to request a program, please complete the Outreach Request Form. All submitted forms are reviewed by CAPS staff during our weekly meetings on Tuesdays.
Owner: Counseling & Psychological Services (CAPS)
Parents Council Grant Application Document
Description:
The Longwood University Parents Council makes an annual gift which creates funding for the grants that are awarded each year in November. Grants up to $2000 will be awarded to proposals that benefit and enhance student life and learning at Longwood University.
Owner: Student Success Services
Parking Requests
Description:
Parking requests for meetings/events on campus is managed via the scheduling request portal.
Owner: University Events and Ceremonies
Payment Card Application Document
Description:
This form is to used to request authorization to process payment cards on behalf of Longwood University.
Owner: Cashiering & Student Accounts
Payment Card Security and Confidentiality Agreement Document
Description:
Agreements to confidentiality relating to items including safeguarding information, limiting access to data, securing your media devices and keeping passwords and IDs secure.
Owner: Cashiering & Student Accounts
Payroll - Federal Form W-4 Withholding & Exemptions
Description:
Complete Form W-4 so that your employer can withhold the correct federal income tax from your pay. Consider completing a new Form W-4 each year and when your personal or financial situation changes
Owner: Human Resources
Payroll - IRS Forms and Publications
Description:
Use the site's Forms & Publications Search to quickly find and download current forms, instructions and publications.
Owner: Human Resources
Payroll - Virginia Department of Taxation Forms and Publications
Description:
Search for Virginia Department of Taxation forms and publications.
Owner: Human Resources
Payroll - Virginia State VA-4 Tax Form for Changing Deductions
Description:
Use this form to notify your employer whether you are subject to Virginia income tax withholding and how many exemptions you are allowed to claim. You must file this form with your employer when your employment begins. If you do not file this form, your employer must withhold Virginia income tax as if you had no exemptions.
Owner: Human Resources
Payroll Deduction Giving Form Document
Description:
Owner: Development
Pepsi Vending Refund Form Document
Description:
If one of our campus beverage vending machines doesn't treat you right, this is the form you need.
Owner: Lancer Card
Personal Training Packet 2023 Document
Description:
Owner: Campus Recreation
Personal Training Prices Document
Description:
Personal Training Prices
Owner: Campus Recreation
Personal Web Request Form Document
Description:
Owner: User Support Services
Pilot Technology Request Form
Description:
Owner: Academic Technology Advisory Committee
Practice Interview Rubric Document
Description:
Description: Provide students with this rubric if they are required to come to UCS for a practice interview with a Career Coach.
Owner: Alumni and Career Services
Owner: Alumni and Career Services
Private Group Fitness Program Document
Description:
Interested in providing your students, athletes, or colleagues with a new way to connect via exercise? Check out our Private Group Fitness Program where you pick the class(es), date(s), and time(s) to enjoy this experience! Questions? Concerns? Email campusrec@longwood.edu or call x2356.
Owner: Campus Recreation
Privileged Account and Access Request Form Document
Description:
Description: This form manages the creation and modification of staff and faculty Privileged Accounts and their given access.
Owner: User Support Services
Procedures for Completing Request for Travel Authorization (RTA) Form (pdf) Document
Description:
Procedures for Completing Request for Travel Authorization (RTA) Form (pdf)
Owner: Financial Operations
Procurement Complaint Form Document
Description:
Registering complaints about an eVA vendor.
Owner: Procurement Services
Procurement Memorandum Document
Description:
This memorandum must be filled out by the purchasing agency and addresses in a direct and concise manner the following four points (by number and in order):
- Why this is the only product or service that can meet the need.
- Why this vendor is the only practicable available source.
- Explain why the price is considered reasonable.
- Describe the efforts that were made to get the best possible price for the taxpayers.
Owner: Procurement Services
Proposal Routing and Approval Form Document
Description:
All applications for external funding support are subject to internal review and approval. The Project Director is responsible for completely filing out the form and securing the required signatures.
Owner: Sponsored Programs & Research
Question Form
Description:
Collects name, email and question
Owner: Admissions
Questions & Comments
Description:
Owner: Cashiering & Student Accounts
Recommend books, journals, technology and more with the following form.
Description:
Owner: Library
Record of Interdepartmental Property Movement or Transfer Form Document
Description:
Owner: Financial Operations
Recruitment & Hiring - Federal Tax Withholding Form
Description:
Form W-4 Purpose: Complete Form W-4 so that your employer can withhold the correct federal income tax from your pay. Consider completing a new Form W-4 each year and when your personal or financial situation changes.
Owner: Human Resources
Recruitment & Hiring - Foreign National Data Form Document
Description:
New Hire Foreign Nationals please complete the following form for tax purposes relating to VISA, green card and citizenship status.
Owner: Human Resources
Recruitment & Hiring - Virginia Tax Withholding Form
Description:
FORM VA-4 Commonwealth of Virginia Department of Taxation Personal Exemption Worksheet
Owner: Human Resources
Description:
The U.S. government requires all employers to verify eligibility to work for each person they hire. As part of that process, your employer must get from you and keep on file an I-9 form.
For new employees, use instructions in attached file and use 18071 for the employer code.
Owner: Human Resources
Report a Crime That Has Occurred On University Property
Description:
Notifications received via this reporting method are not monitored 24/7, if the crime is currently taking place please call 911.
Owner: Police & Public Safety
Request for Banner Finance SSB or Banner Admin Access Document
Description:
Use this form to submit a request for Banner Admin or Banner Finance SSB access. This also triggers training and setup, pending supervisor approval.
Owner: Budget Office
Request for Social Security Access Document
Description:
This form allows faculty and staff to request access to Banner in order to complete a task.
Owner: Registrar
Request For Taxpayer Identification Number(s) and Certification Substitute W-9 Form DOA Document
Description:
Owner: Financial Operations
Request for Travel Authorization (RTA) Number (on campus only)
Description:
Request for Travel Authorization (RTA) Number:
Owner: Financial Operations
Request for Travel Authorization 2024 (RTA Form) AFTER 1/1/24 Document
Description:
Request for Travel Authorization 2024 (RTA Form) AFTER 1/1/24
(Learn how to trust Protected View Excel Files)
Owner: Financial Operations
Request for Travel Authorization 2025 (RTA Form) For travel AFTER 1/1/25 Document
Description:
Request for Travel Authorization 2025 (RTA Form)
(How to trust Protected Mode Files)
Owner: Financial Operations
Requesting a Card Reader
Description:
Do you have an event and want to track attendance? Are you taking payments for sales or other items and would like to accept Lancer CA$H?
If yes, then you should check-out a card reader from the Lancer Card Center.
Owner: Lancer Card
Resume and Cover Letter Rubric Document
Description:
Description: Provide your students with this rubric if you are having them stop by UCS for a graded resume/cover letter review.
Owner: Alumni and Career Services
Owner: Alumni and Career Services
Retention Task Force Executive Summary Document
Description:
Owner: President's Office
Retention Task Force Final Report with Appendices Document
Description:
Owner: President's Office
Risk Management - Quotation Request Form Document
Description:
Insurance quote request form for participants in an activity.
Owner: Procurement Services
Risk Management Form - Acknowledge of Risk and Release - Standard Document
Description:
Acknowledgement of risk and release form for activity participants.
Owner: Procurement Services
Risk Management Forms - Acknowledge of Risk and Release - Longwood Employee Document
Description:
Acknowledgement of Risk and Release form for Longwood Employee in a program.
Owner: Procurement Services
Risk Management Forms - Activity Program Insurance Request (Summer) Document
Description:
Summer activity program insurance request for coverage.
Owner: Procurement Services
Risk Management Forms - Automobile Loss Notice Document
Description:
Form used when damage occurs to a state-owned or rented vehicle on state business.
Owner: Procurement Services
Risk Management Forms - Completed Activity Report Document
Description:
Form to acknowledge the completion of a program and a statement about any incidents that may have occurred.
Owner: Procurement Services
Risk Management Forms - Learning Letter Document
Description:
The purpose of this Letter of Understanding is to set forth the provisions under which students of Longwood University (LU) will perform an experiential learning project...
Owner: Procurement Services
Risk Management Forms - Property on Loan to Longwood University Document
Description:
Terms governing the acceptance of loaned property to Longwood University.
Owner: Procurement Services
Risk Management Forms - Sponsored Activities Document
Description:
The purpose of this memorandum is to inform participants of certain risks and responsibilities that they will be assuming as a participant in a program.
Owner: Procurement Services
Risk Management Forms - Voluntary Work Document
Description:
The purpose of this memorandum is to explain certain procedures and the scope of volunteer work.
Owner: Procurement Services
Room Event Classification Chart Document
Description:
Owner: Space Planning and Business Information Systems
Sample Faculty-Led Program Proposal Document
Description:
Faculty-Led Program Proposals must be completed using the online application. The program proposal here is for informational purposes only.
DO NOT USE INTERNET EXPLORER to access the online application.
Owner: Global Engagement
Security Staffing Request Form
Description:
Must be submitted at least (15) days before an event. Requests submitted after the required 15 days’ notice may be denied.
Costs will be $43.00/hour per officer for events. Direct questions to x2091. Additional details are on the form.
Owner: Police & Public Safety
Senate Proposal Policy Cover Sheet Document
Description:
Please click on the link to view the Senate Policy Proposal Cover Sheet revised October 2017.
Owner: Faculty Senate
Share Access Request Form Document
Description:
Owner: User Support Services
Shared Email and Calendar Request Form Document
Description:
Owner: User Support Services
Shared Live Mail Account Access Request Document
Description:
Owner: User Support Services
Snack Vending Refund Form
Description:
If one of our snack machines didn't perform correctly for you, this is the form you need.
Owner: Lancer Card
Sole Source Forms - Approval Request Technology Goods and Services Document
Description:
Sole source request for procurement of Technology related goods and services.
Owner: Procurement Services
Sole Source Forms - Procurement Approval Request Non-Technology Goods & Services Document
Description:
Request for approval for a sole source procurement for Non-Technology purchases.
Owner: Procurement Services
Sole Source Forms - Sole Source Document Document
Description:
Statement that desired item is available from only one source.
Owner: Procurement Services
Sole Source Forms - Sole Source Procurement Instructions Document
Description:
Explanation of why this product is only available from one source.
Owner: Procurement Services
Sole Source Procurement Approval Request Form - Non-Technology Document
Description:
All requests for sole source purchases must meet the criteria established under the Virginia Public Procurement Act, § 2.2-4303(E). The agency head or designee, must sign the Sole Source Procurement Approval Request forms. This form is for non-technology related requests.
Owner: Procurement Services
Sole Source Procurement Approval Request Form - Technology (pdf) Document
Description:
All requests for sole source purchases must meet the criteria established under the Virginia Public Procurement Act, § 2.2-4303(E). The agency head or designee, must sign the Sole Source Procurement Approval Request forms. This form is to apply to technology requests.
Owner: Procurement Services
Sole Source Procurement Instructions Document
Description:
Gathers information related to a sole source eVA purchase.
Owner: Procurement Services
Space Planning Form
Description:
The purpose of this form is to establish a process by which a department can formally request space configuration modifications adhering to the Space Planning Procedure established by the University Space Planning and Management Committee and approved September 13, 2003.
Owner: Space Planning and Business Information Systems
Staff Advisory Book Fund Reimbursement Form Document
Description:
The Staff Advisory Book Fund was created to help staff members who are taking classes at Longwood. The Staff Advisory Book Fund will refund the purchase of textbooks up to $50 per staff member.
Owner: Staff Advisory Committee
Staff Advisory Committee Interest Form
Description:
Interested in serving on the Staff Advisory Committee? Fill out an interest form!
Owner: Staff Advisory Committee
Standard Transmittal Form Document
Description:
Form to transfer deposits into designated Banner Accounts
Owner: Cashiering & Student Accounts
Statement of Intent 1839 Society Document
Description:
Owner: Development
Stock Donation Information Document
Description:
This document includes instructions provided to donors and/or their financial advisors for making marketable securities gifts to LUF.
Owner: Longwood University Foundation
Study Abroad Program Payment Request Document
Description:
Owner: Global Engagement
Suggestions to Staff Advisory Committee
Description:
Use the form below to submit your suggestion. You do not need to enter your name or email address. You may submit the suggestion anonymously if you wish.
Owner: Staff Advisory Committee
Supervisor's Internship Evaluation Form
Description:
Supervisor's Internship Evaluation Form
Owner: College of Business & Economics
Surplus Property Report or Trade-In Document
Description:
Form to surplus or trade in equipment.
Owner: Procurement Services
SWAM Forms - SWAM-Owned Business Quarterly Utilization Report Forms A and B Document
Description:
Form tracks the amount spent with SWAM vendors.
Owner: Procurement Services
SWAM Forms - Telephone Record for Vendor Solicitation Document
Description:
Telephone Record for Vendor Solicitation for purchases under the purchasing threshold.
Owner: Procurement Services
Syllabi Naming Guidelines Document
Description:
Guidelines for faculty on how to name syllabi for submission to department administrative assistant.
Owner: Accreditation & Compliance
Description:
Owner: Marketing, Communications & Engagement
T4FormTest
Description:
T4 Form Submission Test
Owner: Marketing, Communications & Engagement
Description:
Technology Purchase Request/Project Proposal
Use this form to submit a project request for review.
Owner: Project Management
Telework Agreement Document
Description:
Outlines the terms of telework and fields an employee needs to complete to work remotely.
Owner: Human Resources
Tenure-Track Faculty Certification of Credentials Form Document
Description:
Complete this form ONLY IF a tenure-track faculty member does not have one of the terminal degrees listed in the Academic Credentials Guidelines or the guidelines state that justification is required (usually for interdisciplinary content). Submit with the Hiring Report sent to Academic Affairs. Questions? Contact Dr. David Shoenthal, X2193.
Owner: Accreditation & Compliance
TerminalFour Training Feedback Survey
Description:
Please share your experience after TerminalFour Training with us so that we can provide the best possible experience for the future.
Owner: Marketing, Communications & Engagement
Time, Attendance and Leave Quick Reference Document
Description:
Time, Attendance and Leave quick reference guide for employees.
Owner: Human Resources
Transmittal Form Document
Description:
This is a University form used by Cashiering to determine which Banner account to credit scholarships to.
Owner: Longwood University Foundation
Travel Card Employee Agreement
Description:
Travel Card Employee Agreement (pdf)
Owner: Financial Operations
Travel Card Employee Setup Document
Description:
Travel Card Employee Setup (doc)
Owner: Financial Operations
Travel Expense Reimbursement Voucher (TERV) 2024 Travel AFTER 1/1/24 Document
Description:
Travel Expense Reimbursement Voucher (TERV) 2024 Travel AFTER 1/1/24
Owner: Financial Operations
Travel Expense Reimbursement Voucher (TERV) 2025 Travel AFTER 1/1/25 Document
Description:
Travel Expense Reimbursement Voucher (TERV) 2025 Travel AFTER 1/1/25
(How to trust Protected Mode Files)
Owner: Financial Operations
Tuition Appeals Form Document
Description:
Longwood University will promptly refund tuition and/or cancel a financial charge from a student account provided the student meets Longwood’s policy on tuition appeals and submits supporting documentation. Appeals that do not represent a sound basis for reimbursement will be denied. Appeal forms can be obtained at the Office of Cashiering & Student Accounts. For information on the appeal process, please refer to the handbook....
Owner: Cashiering & Student Accounts
UCommerce and Marketplace request form Document
Description:
To request access to UCommerce and Marketplace, fill out and return to flippenlj@longwood.edu (XLS format)
Owner: Cashiering & Student Accounts
University Center Suggestions,Complaints or Compliments
Description:
Do you have suggestions, complaints or compliments regarding the University Center or its staff? Please use this form.
Owner: University Center & Student Activities
Update Alumni Record
Description:
Update Your Alumni Record
Owner: Alumni and Career Services
Used Equipment Form Document
Description:
Previously owned and used, offered for sale "where is, as is," does not include demonstration or factory rebuilt items marketed through distribution outlets, may be negotiated for up to the purchaser's delegated authority. Competition not required.
Owner: Procurement Services
Video Streaming Request Form Document
Description:
Owner: User Support Services
VISA Forms - VISA Request for Change in Single Transaction Limit Document
Description:
Request form to increase single transaction limit on BOA VISA.
Owner: Procurement Services
VISA Forms - VISA Request for Change in Spending Limits Document
Description:
Request form to change spending limit on Bank of America VISA card.
Owner: Procurement Services
VISA Forms - VISA State Purchasing Card Program Application Document
Description:
Commonwealth of Virginia Corporate Purchasing Card Request
Owner: Procurement Services
VISA Forms - VISA State Purchasing Card Program Employee Agreement Form Document
Description:
Acknowledging receipt of a Bank of America VISA Corporate Purchasing Card. As a Cardholder, you agree to comply with the listed terms and conditions regarding use of the Card.
Owner: Procurement Services
Web Access Request Form (Windows only) Document
Description:
Owner: User Support Services
Web Departmental Deposit Transmittal Document
Description:
Owner: Cashiering & Student Accounts
Website Change or Project Request
Description:
Need to update a website? Don't have a website but need one? Either way, we can help. Just sign in with your LancerNet ID and password to get started.
Owner: Marketing, Communications & Engagement
Weekly Email Submission Form
Description:
Use to submit an advertisement for the Weekly Email
Owner: University Center & Student Activities
WORKER’S COMPENSATION INFORMATION SHEET FOR EMPLOYEES Document
Description:
Owner: Human Resources