Forms & Documents
Description:
The U.S. government requires all employers to verify eligibility to work for each person they hire. As part of that process, your employer must get from you and keep on file an I-9 form.
For new employees, use instructions in attached file and use 18071 for the employer code.
Owner: Human Resources
Compensation - Payment Definitions Document
Description:
Assists in defining the different types of payments and describe the payment process.
Owner: Human Resources
Compensation - Payment Process Flowchart Document
Description:
Assists in defining the different types of payments and describe the payment process
Owner: Human Resources
Compensation - Compensation/Status Change Form Document
Description:
Used to pay current employees only. For adjunct or part-time faculty, please also complete the Adjunct & Part-Time Faculty Certification of Credentials form found at http://go.longwood.edu/credentials.
Owner: Human Resources
Compensation - Honorarium Payment Request Document
Description:
The Honorarium Form is to be completed for non-employees only and is processed through Accounts Payable. Recipients receive a 1099-Misc. at the end of the tax year. Approved payments to employees are processed on the Compensation/Status Change Form. This form is not to be used for Student Payments.
Owner: Human Resources
Compensation - Pay Action Worksheet Document
Description:
A PAW encourages agencies to assess applicable Pay Factors when considering classified or wage employee pay actions. PAWs provide a means of documenting resulting pay decisions. The form should be completed and signed by the appropriate supervisor and Vice President and forwarded to Human Resources.
Owner: Human Resources
Compensation - Independent Contractor Evaluation Form Document
Description:
If the University already employs the person, do not use this form. (He/she cannot be paid as a contractor.)
Intended to measure the extent of control the University may exercise over the worker. Generally, if there is a good deal of control over what the worker does and how the worker does the work, there is an employee relationship established. If there are few elements of control, an independent contractor (consultant) relationship may be appropriate.
Owner: Human Resources
Compensation - Independent Contractor Payment Request Document
Description:
You will also need a W-9 Form.
Owner: Human Resources
Compensation - W-9 Form Document
Description:
Administrative & Professional Faculty: This document is needed with an Independent Contractor Payment Request.
Owner: Human Resources
Employee Performance Management - A/P Faculty Performance plan Document
Description:
Administrative & Professional Faculty: NOTE: The supervisor should meet with the employee and review the essential functions and responsibilities of the Administrative/Professional Faculty Position Description and each of the general performance expectations with the employee. Some general performance expectations and examples will not apply to all employees nor are they intended to be all-inclusive.
Owner: Human Resources
Employee Performance Management - A/P Faculty Additional Performance Goal Continuation Sheet Document
Description:
Administrative & Professional Faculty: Continuation Sheet A/P Faculty Performance Plan for Section 2: Performance Goals
Owner: Human Resources
Employee Performance Management - Template for A/P Faculty Job Descriptions Document
Description:
Administrative & Professional Faculty: Template for Administrative & Professional Faculty Job Descriptions
Owner: Human Resources
Employee Performance Management - A/P Faculty Notice of Performance Improvement Document
Description:
Administrative & Professional Faculty: This form documents the need for improvement in an employee.
Owner: Human Resources
Employee Performance Management - Classified Performance Plan and Work Profile Document
Description:
Employee Performance Plan and Work Profile (EWP for classified employees)
Owner: Human Resources
Employee Performance Management - Classified Essential Job Requirements Document
Description:
Classified: Defines Essential Job Requirements in position creation
Owner: Human Resources
Employee Performance Management - Classified Confidentiality Statement Form Document
Description:
Classified: Acknowledgement and understanding that employee may have access to proprietary or other confidential information business information belonging to Longwood University.
Owner: Human Resources
Employee Performance Management - Classified Employee Evaluation Form Document
Description:
Classified Employees: Employee Work Profile Performance Evaluation Template
Owner: Human Resources
Employee Performance Management - Classified Employee Self-Assessment Form Document
Description:
Classified Employee: Self-assessment of employee's responsibilities, other assignments, unit objectives, learning accomplishments and overall assessment.
Owner: Human Resources
Employee Performance Management- Classified Acknowledgement of Extraordinary Contribution Document
Description:
Classified Employee: This form documents and recognizes you for the extraordinary contribution you have made in the performance of your duties.
Owner: Human Resources
Employee Performance Management - Classified Notice of Improvement Needed Document
Description:
Classified Employee: This form documents that you must make immediate improvement in the performance of your duties. Continued poor performance as described below may result in an overall “Below Contributor” rating on the annual performance evaluation conducted in this performance cycle.
Owner: Human Resources
Employee Performance Management - Classified Probationary Progress Review Document
Description:
Classified Employee: Probationary Progress Review Form for Classified Employees
Owner: Human Resources
Employee Performance Management - Classified Interim Evaluation Form Document
Description:
Classified Employee: Evaluation form for Interim Classified Employees
or as Interim Evaluation Form (doc)
Owner: Human Resources
Employee Performance Management - Classified Instructions for Completing Employee Work Profile Document
Description:
Classified Employee: Instructions and terminology for the Employee Work Profile, a combination of the employee work description, performance plan, and evaluation assessment. Partly at the beginning of the evaluation cycle to determine work plans and development needs. Partly completed by the supervisor and reviewed with the employee at the end of the cycle.
Owner: Human Resources
Employee Performance Management - Classified Written Notice (Standards of Conduct) Document
Description:
Classified Employee: Disciplinary document providing written notice to classified employee relating to a specific offense.
Owner: Human Resources
Recruitment & Hiring - Virginia Tax Withholding Form
Description:
FORM VA-4 Commonwealth of Virginia Department of Taxation Personal Exemption Worksheet
Owner: Human Resources
Recruitment & Hiring - Federal Tax Withholding Form
Description:
Form W-4 Purpose: Complete Form W-4 so that your employer can withhold the correct federal income tax from your pay. Consider completing a new Form W-4 each year and when your personal or financial situation changes.
Owner: Human Resources
Recruitment & Hiring - Foreign National Data Form Document
Description:
New Hire Foreign Nationals please complete the following form for tax purposes relating to VISA, green card and citizenship status.
Owner: Human Resources
Employee Separation - Separation Request Document
Description:
Note: The Separation Request form (& resignation letter, if applicable) must be received in Human Resources before or on the employee's last day of employment.
Owner: Human Resources
Employee Separation - Separating Employee Checklist Document
Description:
Note: Employee Checklist should be received in Human Resources on the day of separation or shortly after.
Owner: Human Resources
Benefits - Workers Compensation Information Sheet for Employees Document
Description:
If you suffered a minor injury at work, you should file a claim with the Commission within the time limits stated below if your injury requires additional medical treatment or results in time loss from work.
Owner: Human Resources
Benefits - Accident/Incident Investigation Form Document
Description:
Related to: Incident Form Instructions (pdf)
Be detailed for those not familiar with situation or processes..
This file, depending on your web browser and PDF reader configuration, may not appear editable. Right click on the link to the form and choose the closest variation to "Save As" that is provided, then choose where to save the file on your computer to open, then use Adobe Acrobat Reader.
Owner: Human Resources
Benefits - Incident Investigation Form Instructions Document
Description:
Tied to: Benefits - Incident Investigation Form
Incidents must be reported so that medical attention can be provided and corrective actions taken. Must be filled out and sent to the Environmental, Health Safety and Emergency Management Office.
Owner: Human Resources
Benefits - Comprehensive Fee Waiver Form Document
Description:
This form must be completed and forwarded to the Longwood Human Resources Department for any spouse/unmarried dependent child eligible for benefits as defined in the Longwood University policy 5211 to have the comprehensive fee waived.
Owner: Human Resources
Benefits - Salary Reduction Agreement
Description:
Use this form if you wish to direct your Employer to reduce your compensation and direct this compensation to become an elective deferral under your Employer’s 403(b) Program, or if you want to change your existing Salary Reduction Agreement. This Agreement is between you and your Employer.
Owner: Human Resources
Employee Related - Address Change Form
Description:
Inform Human Resources of an employee's change of address / phone number.
Owner: Human Resources
Employee Related - Permission Request for External Employment Document
Description:
This form is to be completed and signed by the person requesting permission to secure outside employment. Then forward this form to supervisor for signature. Send completed form to Human Resources.
Owner: Human Resources
Leave Reports - Administrative and Professional Faculty
Description:
To access A/P leave reporting, visit my.longowod.edu and login with your LancerNet ID and password.
Click on the Employee Resources tab at the top. In the myLongwood Services group, expand the folder titled Banner Self-Service, then expand the Employee folder. Click on Leave Report. Select relevant pay period and hit "Leave Report" to enter time. Use Next for each page, then "Submit for approval".
Owner: Human Resources
Payroll - Virginia State VA-4 Tax Form for Changing Deductions
Description:
Use this form to notify your employer whether you are subject to Virginia income tax withholding and how many exemptions you are allowed to claim. You must file this form with your employer when your employment begins. If you do not file this form, your employer must withhold Virginia income tax as if you had no exemptions.
Owner: Human Resources
Payroll - Federal Form W-4 Withholding & Exemptions
Description:
Complete Form W-4 so that your employer can withhold the correct federal income tax from your pay. Consider completing a new Form W-4 each year and when your personal or financial situation changes
Owner: Human Resources
Payroll - IRS Forms and Publications
Description:
Use the site's Forms & Publications Search to quickly find and download current forms, instructions and publications.
Owner: Human Resources
Payroll - Virginia Department of Taxation Forms and Publications
Description:
Search for Virginia Department of Taxation forms and publications.
Owner: Human Resources
Benefits - Faculty/Staff Request for Tuition Reimbursement Document
Description:
This form is for a request for tuition reimbursement for graduate level courses taken at another institution and not a guarantee for payment. It is the employee’s responsibility to pay for the cost of tuition and other fees in advance.
Owner: Human Resources
Classification - Pay Action Worksheet Document
Description:
A PAW encourages agencies to assess applicable Pay Factors when considering classified or wage employee pay actions. PAWs provide a means of documenting resulting pay decisions. The form should be completed and signed by the appropriate supervisor and Vice President and forwarded to Human Resources.
Owner: Human Resources
Compensation - Compensation Status Change Request Document
Description:
Owner: Human Resources
Classification - New Position Classification/Reclassification of a Vacant Position Document
Description:
New Position Classification or Reclassification of a Vacant Position
Owner: Human Resources
Holiday/Recognition Worked Hours Earnings Record (A/P) Document
Description:
Longwood University Holiday/Recognition Worked Hours Earnings Record form is for supervisors of A/P employees only and is used when the supervisor of an A/P employee grants leave time to that employee based on extra time worked by that employee that can be used for a period of one year. Should be returned to Human Resources office at hr@longwood.edu.
Owner: Human Resources
Instructional Faculty Leave Reports Document
Description:
Instructional Faculty Leave Reports
Owner: Human Resources
Telework Agreement Document
Description:
Outlines the terms of telework and fields an employee needs to complete to work remotely.
Owner: Human Resources
Time, Attendance and Leave Quick Reference Document
Description:
Time, Attendance and Leave quick reference guide for employees.
Owner: Human Resources
WORKER’S COMPENSATION INFORMATION SHEET FOR EMPLOYEES Document
Description:
Owner: Human Resources